Materials Management Coordinator - Full-time

This position provides materials and asset management support for both tissue and organ recovery activities in multiple locations.

ESSENTIAL JOB FUNCTIONS

Materials Management

• Utilizes inventory management system and other methods to ensure accurate tracking of all clinical supplies.
• Receives, inspects, stocks, and monitors the clinical supply inventory while adhering to regulatory compliance standards.
• Reconciles materials ordered with materials received.
• Works collaboratively with the Materials Management Program team to maintain appropriate PAR levels, including supplies and instrumentation for recovery.
• Tracks inventory between multiple storage locations and staging areas.
• Ensures inventory rotation to reduce likelihood of expired materials being available for use and prevent loss of inventory due to spoilage. Disposes of expired goods in accordance with LifeCenter policy and applicable regulation.
• Ensures that materials are stored per manufacturer’s recommended storage conditions unless otherwise stated in LifeCenter policy.
• Prepares supply kits for surgical teams. Inspects and restocks unused supplies.
• Accurately documents activities in accordance with LifeCenter policy including, results of incoming inspection, material logs, purchase orders, certificates of analysis, etc.
• Delivers (by driving), ships and stores items in appropriate storage areas in multiple locations.
• Works collaboratively with the department managers to ensure appropriate supplies and instruments are available for day-to-day operations.

Vehicle, Equipment, and Facility Maintenance

• Assists with general vehicle maintenance and repairs, including drop off/pick up of vehicles.
• Coordinates general facility maintenance.
• Performs and documents quality control and general maintenance tasks (e.g. Calibration, cleaning of storage areas, etc.)
• Performs facility cleaning duties as directed.

Safety Responsibilities

• Assists in maintaining current Safety Data Sheets (SDS) for all hazardous materials.
• Participates in internal and external audit activities as requested.

Other Responsibilities

• Participates in, and may lead, employee committees and events.
• Complies with applicable laws, regulations, and LifeCenter policies and procedures.

KNOWLEDGE, SKILLS, ABILITIES

• Demonstrated independent decision-making abilities, individual initiative, and effective communication skills.
• Proficiency in the use of computer equipment and software.
• Basic understanding of inventory management principles, including labeling, counting and recording inventory accurately.
• Can collaborate with other team members effectively. 
• The ability to multitask is crucial. 

BEHAVIORAL REQUIREMENTS

The employee in this position must uphold the core values of LifeCenter; these include:

• Integrity: We are trustworthy, reliable, respectful, and accountable.
• Collaboration: We work in partnership with others, seeking to understand and be understood, and finding common ground and shared goals to build upon together.
• Courage: We take personal responsibility and face challenges head-on.
• Service: Through professionalism and dedication, we honor our commitment to serve others and our obligation to be good stewards of the gift of life.

Physical Activities/Requirements

• Travel to facilities within the Seattle metropolitan area utilizing company vehicle is essential to this position; occasional travel to other locations may be required.
• The individual must be able to communicate clearly using the English language to accurately convey information and hear at normal speaking levels in person and over the phone.
• Specific vision abilities required by this position include close vision, depth perception, and the ability to adjust focus.
• Work is normally performed in an office or healthcare setting as well as other business environments. Generally, working conditions have exposure to bio-hazardous materials (e.g.: soiled surgical instruments)
• This position is required to follow hospital immunization, health screening, and background check requirements. Immunizations and tests will be provided by LifeCenter as required.
• The employee is required to move up to 75 pounds with or without assistance.

ANTICIPATED TIME COMMITMENT

• The duties of this position will typically require a minimum of 37 hours per week. Because of the nature of this position, the incumbent may need to work outside of regular business hours, including evenings, holidays and weekends, sometimes without advance notice.

EDUCATION, EXPERIENCE & JOB REQUIREMENTS

• High School diploma, GED or equivalent required.
• Minimum of 1 to 2 years of experience in supply chain, materials handling, or similar work preferred.
• CPR Certification from American Heart Association or Red Cross, or ability to become certified within 90 days of hire.
• Requires a valid driver’s license and access to an insured automobile for work-related functions at expected times.
• Proof of COVID-19 vaccination, or applicable medical or religious exemption, will be required as a condition of employment upon offer.