Accounts Payable Specialist

Company Description

Abode Communities is a regional non-profit real estate development and property management firm. Abode Communities Property Management manages 39 multifamily residential communities serving some 6,200 low-income people throughout California. The organization, with a 98% portfolio-wide occupancy rate, offers a full range of professional services to ensure our residential portfolios, and housing portfolios of similar community development organizations, remain physically solvent and in compliance with regulatory requirements. Property management staff members go above and beyond to ensure each property managed becomes a pillar within its community. This is accomplished through the creation of vibrant, connected spaces that support each resident’s emotional, physical and financial ability to thrive.

Position Summary 

Working under the direction of the Accounting Supervisor, the Accounts Payable Specialist will provide general accounts payable services, working with multiple sets of books for various general and limited partnerships and other non-profit affiliated corporations. This position is responsible for processing accounts payable invoices, ensuring accuracy and thorough documentation.   

Primary Responsibilities & Accountabilities 

• Processes accounts payable invoices through AvidXchange and MRI accounting systems. Ensures accuracy of coding and completeness of documentation.  
• Prepares checks and maintains payable files. 
• Verifies approval or purchase order receipts in accordance with current procedures.  
• Performs three-way match by matching invoices with purchase order and receivers. 
• Expedites rush and special payments and returns any improperly submitted documentation for correction by vendor or requestor. 
• Resolves vendor problems. 
• Identifies error conditions and reports issues to appropriate personnel. 
• Miscellaneous 1099 processing and maintenance. 
• Notifies appropriate personnel of payment discrepancies and verifies correction. 
• Performs other related duties and special projects as assigned. 
• Special projects as designated by Assistant Controller, Controller, Chief Financial Officer or designee.