Office Coordinator

Company Overview

Arixa Capital is a leading private real estate lender and alternative investment manager with over $7 billion in originations completed since inception and a servicing portfolio exceeding $2 billion as of December 31, 2025.

We're more than a lender. Our vertically integrated platform allows us to manage every step of the loan process in-house, ensuring speed, reliability, and an exceptional experience for our clients. Backed by a substantial balance sheet, top-tier institutional partners, and a talented operations team, we're positioned for continued growth and innovation.

At Arixa, our culture is one of our strongest assets. We foster a positive, collaborative, and high-performing environment where team members are empowered to grow, take ownership, and make an impact. Our team thrives on solving problems, celebrating wins, and driving results—together.

We've been named to the Inc. 5000* list of fastest-growing private companies for three years running, and we're just getting started.

*Arixa provided Inc. de minimis compensation to be considered for the Inc. 5000 list of the fastest growing private companies in the U.S. For a full description of ranking methodology, please visit: https://www.inc.com/inc-5000-methodology-how-we-selected-these-companies.html.

Position Overview

We are looking for a professional and proactive Office Coordinator to manage the front desk and provide high level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistant duties.

Summary of Primary Duties and Responsibilities

The Office Coordinator is an in-office position, Monday-Friday 8:00am-5:00pm. This position will report to Director of People & Talent. While not an exhaustive list, the Office Coordinator will be responsible for:

Front Desk Management:

• Answering and directing phone calls promptly, professionally, and to the appropriate department.
• Greeting visitors and maintaining a welcoming front desk environment.
• Signing for packages and ensuring timely distribution.
• Sorting incoming mail, shipping outgoing mail.
• Scheduling meetings across various departments and coordinating calendars.
• Assisting with marketing related tasks.
• Ensure guests are logged.

Office Management:

• Coordinate with the building management office for repairs.
• Parking: Manage employee parking and working with lessor to coordinate.
• Supplies: Ensure supply room is organized and well-stocked.
• Kitchen/Snacks: Ensure the kitchen is kept tidy, snacks are ordered when needed and well-stocked.
• Acting as the company notary (training and certification costs covered by the company).

Administrative Tasks:

• Provide administrative support to our Managing Partner and Chief Operating Officer.
• Performing data entry, review data for errors and compiling information into reports, charts, or graphs.
• Assisting in scheduling meetings and managing the calendar.
• Supporting special projects and other assignments as directed.

Education and Experience

• Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Professional demeanor and ability to handle confidential information with discretion.
• Notary certification (or willingness to obtain certification; company will cover costs).
• Bachelor's degree preferred but not required.

Compensation

This position is non-exempt full time, with Salary Range: $28-$32/hr plus discretionary bonus potential

Benefits

This position is eligible for the following benefits:

• Annual discretionary bonus program.
• Medical, dental and vision insurance.
• 401K with Safe Harbor contribution.
• Two weeks (ten days) paid time away excluding sick time.
• Five sick days.
• Ten paid holidays
• One floating holiday.

Note: This is not an all-inclusive list. The Office Coordinator will be involved and participate in related business matters and duties as assigned. Arixa is an 'at-will' employer.