Accounting Clerk - Full-time

Decatur Park District

Job Description

Job Title:            Accounting Clerk 

Department:      Administration

Reports To:        Accounting Manager

FLSA Status:     Non-exempt

Revised Date:    1/21/26

Salary:                $15.75-$17.00/hour based on qualifications

SUMMARY

Perform accounting responsibilities as required for the Decatur Park District including collections to maintain accounts receivables. Assist the Director of the Decatur Airport with accounting and administrative tasks for Decatur Airport.  Interaction with public as well as interaction with Park District personnel is required. Maintaining a high level of knowledge about the Park District and its programs is essential. Answering the telephone, assisting with processing registrations for activities/special events, processing and performing other general office work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Monitor and maintain accurate records for accounts receivables.
• Perform and document collection activities; including processing payments, initiating contact via phone calls, emails and USPS mailings
• Coordinate with outside collection agencies as necessary
• Run RecTrac reports for various facilities that process POS through RecTrac and interface dailies into LOCIS system.
• Perform routine billing activities as assigned (RecTrac and LOCIS).
• Process ACH, EFT and Credit Card transactions.
• Maintain accurate records of Decatur Airport tenants and vendors
• Generate invoices on a regular basis
• Assist with preparatory work for the annual audit
• Maintain records accuracy through the use of spreadsheets
• Serve as the Park District's backup receptionist on multi-line phone system.
• Assist with registering customers for activities and selling tickets for various Park District Events.
• Serve as back up for Accounts Payable Clerk.
• Assist with other duties and special projects as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EXPERIENCE

Experience working in an office environment is required. Prior customer service experience required.  Previous experience working with a point-of-sale system (POS) and interfacing POS with a financial package is beneficial. Working knowledge of WORD and EXCEL is required. 

LANGUAGE SKILLS

Ability to write routine emails and correspondence. Ability to speak effectively before groups of customers or employees of organization. Must be able to clearly speak and communicate with customers and staff.  Must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. 

COMPUTER SKILLS

Position requires working knowledge/understanding of computers/software/network operations. Proficiency in Microsoft software is necessary with an emphasis in Excel.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Decatur Park District is an Equal Opportunity Employer.