Group and Records Management Coordintaor

Division: Early Intervention
Reports to: Division Director
Pay: $27/hour
Location: Liberty Tree Mall
Schedule: Mon-Fri, 8am-4pm

Behind every successful group program is someone who keeps the information flowing, the logistics organized, and the details perfectly aligned. We�re looking for a Group and Records Management Coordinator who excels at creating order, managing processes, and ensuring everything runs smoothly for the people who rely on your work.

In this role, you will manage record requests, coordinate translation services, and oversee group enrollment processes to support the effectiveness of our programming. You�ll ensure documentation is accurate, confidentiality standards are upheld, and all logistical components come together seamlessly. Your ability to stay organized, communicative, and detail-focused will directly support staff, participants, and the overall success of our group services.

Records & Documentation

• Manage all record requests and securely upload or transmits documents/records
• Prepare and sends referral source letters
• Ensure compliance with confidentiality and documentation standards

Translation & Communication:

• Manage translation requests for documents and communications
• Send welcome packets to families and notifications to Service Coordinators

Group Enrollment & Coordinator

• Gather necessary medical records for group enrollment.
• Build groups in electronic medical record and payment systems
• Maintain accurate records and file attendance sheets
• Requests transportation for group participants

Health & Safety

• Ensure health and safety requirements are followed during group sessions

• Minimum of a high school diploma or equivalent
  • Associate's or Bachelor's preferred
• 2 years administrative experience in healthcare or human services
• Strong organization, communication and problem-solving skills.
• Proficiency in Microsoft Office Suite and electronic health record systems (EHR)
• Excellent written and verbal communication skills

• Join a mission-driven organization dedicated to empowering people with disabilities and strengthening community inclusion.
• Lead initiatives that have a direct, lasting impact on our employees and the individuals we serve.
• Work with a collaborative, compassionate leadership team that values innovation, transparency, and personal growth.
• Competitive compensation and benefits package, including opportunities for professional development and continuing education.
• A workplace culture that prioritizes diversity, equity, inclusion, and belonging�and celebrates the difference every person makes.