Trust Property Support Specialist (Administrative Specialist)

Oregon State Treasuryis recruiting for the position ofTrust Property Support Specialist. Thisposition providesadministrativesupportandprogram support for the Trust Property Divisionof Oregon State Treasury.

Job Duties Summary

Administrative Support

• Provides support to the Trust Property Director;maintainscalendar by scheduling appointments,meetingsand travel;assistswith managing correspondence.

• Participates in meetings, prepares written summaries, and follows up on tasks.

• Assistsin the development of Trust Propertybudget;compiles expenditure information.

• Assistsin the preparation of legislative concept documents and tracks relevant bills.

• Supports the administrative rule development and revision for Trust Property rules.

• Processespurchasingtransactions for travel,trainingand other program expenses.

• Properly codes and processes invoices according to agency workflows and approval steps.

Research and Analysis

• Conductsa variety of research activities for Trust Property programs, summarizes findings into reports and formalpresentationsand presents findings to management.

• Accesses available program data and analyzes key metrics on work activities and trends.

• Facilitatesperformance reporting for Trust Property Division.

Supporting Communication

• Acts as communications link between the Trust Property Director and other constituents.

• Answers internal and external inquiries for information aboutprogram.

• Completes national surveys and compiles information requested by other states.

• Composes and prepares correspondence for administrative signature.

• Ensures the program's website and communication materials are current.

Policies and Procedures Support

• Assiststhe administrative superior in analyzing program processes and researching relevant information to formulate and implement agency policies and procedures.

• Helpsstaff revise manuals to ensure they provide strong controls over property.

Records Management

• Overseesthe records management policy implementation for Trust Property.

• Schedules andobservesthe proper disposition and destruction of records.

• Maintains written control of materials received, routed, assigned, or disposed.

• Coordinates public records requests received andassistsin communicating with requesters and fulfilling the requeststimelyandin accordance withrules.

• Stays current on changes related to public records and meetings.

Outreach and Education Coordination

• Assists Trust Property team in scheduling, planning, and preparing for outreach activities.

• Schedules holder training seminar by managing locations, invitee list, technical and logistical arrangements, presentation materials,feedbackand follow-up with attendees.

• Coordinates partnerships with governmental agencies and public sector organizations to promote awareness of unclaimed property and estates.

• Helps prepare and implement public awareness campaigns and activities to promote unclaimed property compliance, unclaimed property claims and reports of intestate deaths.

• Supports the Trust Property outreach Coordinator as needed with press releases, interviews, publicrelationsand advertising efforts.

• Developspresentation materials as directed by senior team members or management.

• Prepares content for state and national social media campaigns.

Work Schedule

This position will have the opportunity for a hybrid (remote and in-office) work location schedule; in-office work will bepredominately fromTreasury'sSalem office.

This position willworkthe followingin-officeschedule:

• Twodays inofficein Salem every week.

• Oneadditionalday in office for team meetings everymonth;

• Additionaldays forparticipatingin large meetings, in-person training, team building or strategic planning, or help with peak division time as directed.

During theinitialtraining period, employees are expected to be in the office morefrequentlyto support onboarding, learning, and collaboration.

Salary Range

$50,484-$70,104annually.

Note: Effective February1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of2.5%. The salary listed in this posting does not reflectthe COLA.

Job Classification

This position is classified asaAdministrative Specialist 2.This position isa SEIU represented position.

RequiredMinimum Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis;OR

• An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis; OR

• An equivalent combination of education and experience.

Desired Attributes

Job SpecificAttributes

• Experience providing administrative support to a department or division.

• Experiencemaintainingcalendars, scheduling appointmentsand meetings, and arranging travel inthe work capacity of an administrative or executive assistant.

• Experience coding and processing invoices.

• Experiencewriting meeting summaries.

• Experiencemaintainingand organizing electronic and paper records.

• Ability to analyze information and prepare writtensummaries;

• Proficiencyin Excel, Word,PowerPointandOutlook;

• Experience handling sensitive or confidentialinformation;

• Excellent attention to detail andaccuracy;

• Ability to prioritize work,adapt,and make good decisions when faced withambiguous situations.

CoreAttributes

• Respect - Treats all individuals fairly and respectfully; works effectively with others; fosters an environment where opportunities to thrive are available to all; respects different values and viewpoints.

• Teamwork - Acts in a professional, respectful, and courteous manner, recognizes the worth of others, and places the good of the team ahead of personalobjectives.

• Flexibility - Demonstrates willingness to change to meet organizational needs, professionally handles discomfort with a changing work environment, andremainscalm in stressful situations.

• Communication - Effectively articulates and exchanges information with internal and external stakeholders.Isprompt in responding to questions and inquiries.

• Initiative - Takesappropriate actionwithout waiting for explicit instructions, generates creative approaches to addressing problems and opportunities.

• Critical Thinking - Identifies and weighs options, makes sound decisions after reviewing all relevant information, plans for potential problems, takes calculated risks, and recognizes impact of solutions.

• Time Management-Prioritizes and manages time effectively across various competing tasks,demonstratingfocus and adaptability, arriving on time for meetings, and meetingdeadlines.

• Attention to Detail-Demonstratesaccuracyand thoroughnesswhenaccomplishingtasks.

How to Apply

Youare required toupload your resume and a cover letterthat addresses the following topics:

• Experience supporting a team through implementingchange;

• Experience working with confidential or sensitive information; and

• Experience preparing written summaries and presentations.

We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool.If interested, please apply early.

Benefits of JoiningOur Team

• Low employee premium share for medical, dental, vision, and basic employee life(1% or 5%employeeshare);

• Robust paid leavepackage, such as vacation, personal business, holidays, sick leave, andfloating day ofleave;

• PERS retirementbenefits;

• Support with training anddevelopment;

• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF);

• Optional benefits include optional life,short & long termdisability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employeeassistanceprogram, and more!

About Oregon State Treasury

OregonState Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs forgovernments, andempower Oregonians to invest in themselves and their loved ones for a more secure future.

We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value andsupport the collective differences in who we are and celebrate the fact that everyone comes to the table as their own unique individual. We believe this commitment empowers our success and makes Oregon State Treasuryan excellent place to work. As Treasury employees, our commitment to diversity, equity, and inclusion makesthis a safe environment for us to ask questions, learn, and grow, andhelpsus to better serve Oregonians.

Our Values and Principles

INTEGRITY---INNOVATION---DIVERSITY---TRUST---PROFESSIONALISM---ACCESSIBILITY

Please visit the following webpageto learn more aboutOregon State Treasury:

Special Information

• Prospective employees are subject to an extensivebackgroundcheck that may include, but not be limited to, validation of all application materials, prioremployment,andprofessionalreferences, driving records and fingerprint-based state and federal criminal and civil records. Adverse background data may be grounds for immediate disqualification.

• OST does not offer visa sponsorships, and within three days of hire, the successful candidate willbe requiredto complete the U.S. Department ofHomeland Securityform I-9, confirming authorization to work in the United States.

• Oregon state government provides preference in employment to qualifying veterans, disabled veterans, as well as current and former servicemembers of the Oregon National Guard,in accordance withORS 408.225, 408.230, and 408.235.To receivepreferenceyoumustattachappropriate documentationas outlined by the Departmentof Administrative Services at the following website:Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at .

• OST is an equalopportunity,affirmative action employer committed to a diverse workforce.

• Consistent with the Americans with Disabilities Act (ADA), Oregon State Treasury will provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Requests for reasonable accommodationappliesto all aspects of employment, including the application process. If reasonable accommodation is needed, please call Oregon State Treasuryat503-378-4000 and request to be connected to Human Resources.