Intellectual Property Specialist

New position for 2026!!

National law firm has an outstanding new opportunity for an IP Specialist. We offer an excellent work environment, offering a flexible hybrid schedule and competitive benefits, including medical, dental, vision, 401K, profit sharing, generous PTO and much more!

Essential Duties and Responsibilities:

The IP Specialist provides critical administrative and legal support to attorneys and clients. Responsibilities include, but are not limited to:

1. Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks.
2. Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently.
3. Maintain physical and electronic files on behalf of clients.
4. Prepare and file patent applications with the USPTO and WIPO, including direct filings, National Stage filings, and Designs.
5. Prepare and file formalities and responses with the USPTO and WIPO.
6. Track deadlines and coordinate with the Firm’s internal docketing department to maintain and update centralized docket.
7. Manage Intellectual Property projects on behalf of clients.
8. Input invoices for work performed on the client’s or the Firm’s behalf in other jurisdictions.
9. Assist attorneys in filing, prosecuting and post-grant maintenance of patent and trademarks.
10. Track and manage attorney expenses, reimbursements and client invoices in compliance with Firm policies.

Qualifications, Skills and Abilities Required:

The ideal candidate for the IP Specialist role will meet the following qualifications and possess the necessary skills to succeed in a fast-paced legal environment:

1. High school diploma or equivalent required, Associate’s or Bachelor’s degree preferred.
2. Minimum of 5 years of relevant professional experience.
3. Strong written communication skills, including the ability to proofread and edit legal correspondence and documents for grammar, spelling, and typographical accuracy.
4. Highly detailed oriented with strong organization skills and a commitment to accuracy and quality.
5. Ability to work independently while also thriving in a collaborative team-based environment.
6. Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, and team members across all levels.
7. Demonstrate experience managing high-volume workloads and tight deadlines in a professional and composed manner.
8. Flexible, with strong critical thinking and problem-solving abilities to navigate evolving priorities and challenges.
9. Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
10. Experience with CPI, IPDAS, 3E and NetDocs preferred. Current working knowledge of CFR rules at the USPTO and in foreign jurisdictions.