Program Associate - Full-time
| Verified Pay check_circle | Provided by the employer$25.10 per hour |
|---|---|
| Hours | Full-time |
| Location | Madison, WI Madison, Wisconsin open_in_new |
About this job
Job Posting Date:
January 21, 2026Application Deadline:
Salary Information:
$25.10 - $29.45(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)
Department:
School of Health Science_StaffJob Description:
Madison College is seeking a highly organized and collaborative Program Associate to provide advanced administrative and program coordination support for the School of Health Sciences. This position plays a critical role in supporting more than a dozen healthcare programs that rely on complex clinical placements, affiliation agreements, compliance requirements, and external partnerships to deliver high-quality clinical education.
This role also provides essential operational support to the School, including serving as a Department Buyer, assisting with apprenticeship-related activities, and providing backup support for School of Health Sciences emails and phone coverage.
Position Details:
Schedule: This is a full-time, hourly position. General schedule is 8:00am – 4:30pm, M-F. Work is primarily performed on-site at the Truax Campus, with the potential for a limited hybrid work schedule. Remote work options are subject to change per Madison College policy.
Benefits: Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and participation in the Wisconsin Retirement System (WRS).
Application Instructions/Deadline: Upload the required two documents (Resume and Cover Letter) by the first review date of February 4, 2026, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
Accountabilities:
Coordinate program clinical processes by managing timelines, tracking requirements, maintaining accurate records, and ensuring compliance with institutional, accreditation, and clinical partner expectations.
Serve as a primary administrative contact for assigned Health Sciences programs by supporting communication with clinical affiliates, faculty, staff, students, and external partners.
Maintain and monitor clinical affiliation agreements, compliance documentation, student clinical requirements and related documentation to support reporting, planning, and audits.
Provide specialized scheduling, onboarding, compliance monitoring, and logistical support for clinical education and apprenticeship activities.
Develop, maintain, and update procedural documentation, templates, training materials, and reference resources to standardize processes for programs.
Support coordination of meetings, orientations, trainings, and events related to clinical education and partnerships.
Serve as Department Buyer for the School of Health Sciences, supporting purchasing, tracking, and reconciliation in alignment with college policies.
Provide backup coverage for School of Health Sciences emails, phones, and front-office operations as needed.
Qualifications
Experience providing administrative, program coordination, or operational support in a complex organizational environment.
Demonstrated ability to manage multiple processes, maintain accuracy, meet deadlines, and work independently.
Strong communication skills and the ability to collaborate effectively with internal and external stakeholders, contributing to a safe and inclusive learning and work environment.
Proficiency with Microsoft Office products and experience with, or ability to quickly learn systems such as SharePoint, PeopleSoft, Workday, Brightspace, and myClinical Exchange.
Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
Ability to exercise independent judgment and effectively resolve problems.
Minimum Requirements:
Education:
*Associates degree or higher or equivalent combination of education and experience.
Experience:
*2-4+ years of years relevant and progressive work experience.
*Healthcare background or knowledge of health care programs preferred.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the Talent Acquisition email or HR hotline (608) 246-6900.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college’s nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221
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