Operations Administrative Assistant (Danbury, CT, US, 06810)

The Operations Administrative Assistant provides essential support to the Operations leadership team and helps ensure smooth, efficient daily functioning across multiple operations departments. This role blends administrative coordination with hands‑on operational support, enabling leaders and frontline teams to stay organized, informed, and aligned. The ideal candidate is detail‑oriented, proactive, and comfortable working in a fast‑paced, production‑driven environment. They serve as a central hub for communication, scheduling, reporting, and project coordination, contributing directly to the reliability, safety, and productivity of the operations function. The Operations Administrative Assistant reports directly to the Vice President, Logistics/ Customization Americas.

Administrative Support

• Manage complex calendars, scheduling, travel arrangements, and meeting logistics.
• Prepare correspondence, presentations, reports, and briefing materials.
• Handle confidential information with discretion and professionalism.
• Maintain digital filing systems, spreadsheets, and documentation.
• Support strategic planning processes, including tracking goals, milestones, and KPIs.
• Support special projects, process improvements, and organizational initiatives.

Leadership Support & Culture Building

• Coordinate leadership meetings, including agenda development, action‑item tracking, and follow‑up.
• Assist with onboarding coordination for operations roles, including scheduling training and preparing materials.
• Support employee engagement initiatives such as recognition programs, town halls, and culture-building sessions.
• Help maintain a positive, collaborative environment across warehouse, distribution, and assembly teams.

• High school diploma
• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast‑paced environment.
• High emotional intelligence, discretion, and professionalism.
• Strong problem‑solving skills and a proactive mindset.
• Experience with project management, operations, or strategic planning is a plus.
• Proficiency with office productivity tools and collaboration platforms.

Ideal Candidate Profile

Someone who thrives in both the tactical and strategic realms — equally comfortable managing calendars and crafting executive‑level insights. A natural relationship‑builder who can anticipate needs, streamline operations, and keep the organization aligned with leadership’s vision.

Belimo is the global market leader in the development, production, and marketing of field devices for the energy-efficient control of heating, ventilation and air conditioning systems. Damper actuators, control valves, sensors, meters, and gas monitors make up the company's core business. Founded in 1975, Belimo employs approximately 2,400 people in over 80 countries and is listed on the Swiss Exchange (SIX) since 1995.

Belimo is committed to paying all employees in a fair, equitable and transparent manner. The base pay for this position ranges from $31 - $33 hourly with a target performance bonus of 7% of an employee’s annual base salary. Compensation is based on several factors including geographic location and may vary depending on job-related knowledge, skills, education and experience. Belimo is a total compensation company which includes a comprehensive benefits package including a full range of medical, financial, and other competitive benefits. Belimo is proud to be an equal opportunity employer. #WeAreBelimo

This position is not eligible for visa sponsorship such as H1B, TN, E-3, STEM OPT.