Quality Assurance Administrator

Job Summary The Quality Assurance Administrator provides comprehensive support to the Quality Department by managing the Quality Management System (QMS) documentation, coordinating audit schedules, and maintaining technical records. Will be responsible for collecting, entering, and maintaining quality related data to support the Quality Assurance team This role ensures that all administrative processes meet stringent aerospace regulations and customer requirements.



Key Responsibilities

Document Control: Manage the distribution and retrieval of quality-related documentation, including standard operating procedures (SOPs), work instructions, and engineering drawings.

Audit Support: Coordinate internal and external audit schedules. Prepare audit packages and track findings through the corrective action process.

Data Management: Input and analyze quality metrics in ERP systems (e.g., SAP, Oracle, JobBOSS) to generate performance reports for management review. Enter and maintain quality data in databases and spreadsheets with a high degree of accuracy.

Calibration Tracking: Maintain logs for the calibration of inspection and measurement tools, ensuring all equipment is serviced on schedule.

Compliance Support: Assist in reviewing work orders for accuracy and completion before final product shipment. Maintain certifications and training records for technical personnel.

Required Skills and Qualifications

High School graduate or equivalent

Ability to communicate effectively in oral and written English

2-5 Years of administrative experience, ideally in a manufacturing or regulated environment (aerospace experience is highly valued

Proficiency in MS Office (Outlook, Word and Excel)

Effective communication and interpersonal skills

Self-starter and able to work independently as well as collaboratively

Highly organized, detail-oriented and self-motivated with ability to multi-task

Ability to learn to perform cross-functional operations

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 40 pounds unassisted at times.

Sit, Stoop, Kneel and Crouch.

Must be able to navigate warehouse and reach items both high and low.

Regularly required to talk or hear.

Use hands and arms to reach, feel or handle objects

Most of the work hours are in an air-conditioned open office with an assigned cubicle and comfortable seating; will require limited walk-throughs in the production area which is not air-conditioned, is noisy, and requires safety protocols.