Construction Office Administrator

🌿 Be the Heart of a High-End Landscape Company – Join Us as an Office Administrator! 🌿

Position Title: Office Administrator

Company Name: Moore County NC Landscape DesignPay Range: $18–$20+ per hour, based on experience

Industry: Landscaping / Hardscaping (Residential, Commercial)

Location: West End, NC

Job Overview

Moore County NC Landscape Design is looking for a proactive, friendly, and detail-oriented Office Administrator to become the welcoming face and behind-the-scenes engine of our design and construction business. This role is essential in delivering a professional first impression to clients, supporting project coordination, and keeping our fast-paced office running smoothly. You’ll interact daily with high-end residential and commercial clients, assist with project and team coordination, and ensure office operations are streamlined and effective.

This is a fantastic opportunity for someone who enjoys customer interaction, thrives in a multitasking environment, and is looking for a long-term role within a company that values professionalism, creativity, and craftsmanship.

Who We Are

Moore County NC Landscape Design is a design-build landscape architecture firm based in Pinehurst, NC. We specialize in transforming outdoor spaces into custom-crafted retreats for discerning residential and commercial clients. Our company culture is grounded in quality, collaboration, and professionalism. From stunning hardscapes to high-performance project execution, we pride ourselves on being best-in-class in both service and style. Learn more: www.ldig.net

Key Responsibilities

• Be the first point of contact: greet clients and visitors warmly and professionally.
• Answer phone calls, vet prospects, schedule design appointments, and maintain a detailed call log.
• Assist the Owner with:
• Project design documentation
• Estimating and contract prep
• Scheduling and filtering communications
• Meeting prep and follow-ups
• Respond to emails and manage inbox flow; pass key messages to the appropriate team members.
• Schedule services for the HQ location (e.g., landscape, cleaning, HVAC, deliveries).
• Organize and assist with hiring: collect applications, onboard new staff, and manage personnel files.
• Run errands, manage supplies, and maintain organized office operations.
• Coordinate deliveries and project material orders with vendors and project managers.
• Prepare the meeting room, create slideshow presentations, and record meeting notes as needed.
• Manage vehicle/equipment maintenance records and hours/mileage tracking.
• Maintain cleanliness of the office and assist with basic housekeeping (watering plants, sweeping, etc.).
• Help plan internal staff events and support team communications.

Qualifications

• Friendly, outgoing, and professional demeanor—essential!
• High school diploma required; Associate’s degree in Business Administration or related field preferred.
• 2+ years of administrative or office coordination experience, preferably in construction or design.
• Strong customer service and communication skills.
• Proficient with Microsoft Word, Excel, Google Sheets, and email platforms.
• Ability to multi-task and stay organized in a fast-paced, team-oriented office.
• Strong spelling, grammar, and basic math skills.
• Ability to work independently, maintain confidentiality, and meet deadlines.
• Must have a valid driver’s license and reliable transportation.

Benefits

• Weekly pay cycle
• Paid time off
• Year-end bonus
• Company-sponsored outings and events
• Mileage reimbursement
• Company uniforms provided
• Tech package (smartphone or tablet provided)
• Employee rewards and recognition programs
• Cost-share healthcare insurance after one year
• Company-matching IRA retirement plan after one year
• Paid training, certifications, and mentorship
• Relocation assistance for qualified candidates

Schedule

• Monday–Thursday
• Part-time 28-32 hours per week (with flexibility as needed for meetings or events)

Work Location

• On-site in West End / Pinehurst, NC

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance Notice

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

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