Operations Admin Specialist - Full-time

JOB SUMMARY:  Provides administrative support to ensure efficient operation of the properties and office.  Supports Regional Portfolio Manager(s) and site employees through a variety of tasks related to organization and communication.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein.  Additional duties or job functions may be required as deemed necessary by supervisory personnel.

• Assist with tracking and renewing the following:
  • Broker licenses/CPM/IRMS for RPMs
  • Communities business licenses
  • Community pool licenses/permits
  • Community elevator permits/inspection
• Responsible for billing of utilities to properties
• Assist in gathering bids for specific projects as requested
• Research invoices
• Complete property billbacks as needed
• Responsible for report tracking
• Assists with resident background checks
• Assists with narratives – proofreading, research, etc.
• Assists with scheduling trainings, meetings, etc.
• Provides customer service for tenant relations
• Misc. administrative duties as needed

SUPERVISORY RESPONSIBILITIES:  This job has no supervisory responsibilities.