Accounts Payable Specialist

About Us

With over a century of expertise, Adam’s Group is a fifth-generation family-owned company providing global solutions to the food industry. As a leading supplier of organic and non-GMO bulk and specialty oils, lecithin, and grains, we serve B2B customers in the natural and organic space, including food manufacturers, infant nutrition brands, and industrial processors. We are committed to delivering high-quality, sustainably sourced ingredients that support innovation and clean-label formulations.

Our Core Values

At Adams Group, we live by five core values that guide everything we do:

• Quality in all we do
• Doing the right thing
• Building relationships for shared success
• Adapting to change
• Leaving the world better than we found it

Position Summary:

The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable process, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role supports strong vendor relationships, maintains accurate financial records, and works closely with internal teams to ensure proper documentation, coding, and approvals. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, transaction-heavy environment.

Key Responsibilities:

Invoice & Payment Processing

• Receive, review, and verify vendor invoices for accuracy, completeness, and compliance with company policies.
• Match invoices to purchase orders and receiving documentation, resolving discrepancies as needed.
• Ensure proper coding of invoices to the correct accounts, cost centers, and departments.
• Enter invoices into the accounting system, ensuring accurate payment terms, due dates, and amounts.
• Prepare and process vendor payments via check, ACH, or wire transfer in accordance with approved payment schedules.

Account Reconciliation & Vendor Support

• Reconcile vendor statements and accounts payable balances to ensure accuracy.
• Investigate and resolve invoice, payment, or statement discrepancies in a timely manner.
• Communicate professionally with vendors regarding invoice status, payments, and account inquiries.
• Assist with month-end and year-end close activities related to accounts payable.

Expense & Policy Compliance

• Support expense tracking and reporting by ensuring proper documentation, approvals, and policy compliance.
• Ensure all payments adhere to company policies, internal controls, and accounting standards.

Additional & Ad Hoc Responsibilities

• Monitor accounts payable aging to support cash flow planning and avoid late payment penalties.
• Assist with external audits by preparing documentation, schedules, and support materials.
• Maintain organized and up-to-date accounts payable records in accordance with retention and compliance requirements.
• Support continuous improvement initiatives by identifying opportunities to streamline AP processes and improve efficiency.
• Perform other accounting or administrative tasks as assigned.