Billing Clerk

Description

Performs data entry of service transactions and verify for accuracy in support of office processes and procedures safely and effectively. 

Compensation and Benefits 

• $22-24 hourly
• Medical, dental and vision coverage offered
• 401(k) With employer contribution
• Paid holidays, vacation and sick time
• Company sponsored life insurance
• Company sponsored short and long-term disability 
• Pet Insurance

Duties and Responsibilities

• Responsible for verifying route documentation for data entry
• Responsible for performing data entry of service transactions and posting accounts receivable in Company’s Customer Service System
• Generate daily reports of all transactions and verify for accuracy
• Responsible for direct communication with hard material and grease, grease trap and plumbing department managers on transactions and verify accuracy
• Mail and email invoices to customers
• Responsible for applying daily deposit payments to customer accounts in Company’s Customer Service System
• Responsible for communicating with customers and internal staff on customer payments, credits, and account items
• Responsible for documenting all communication in the company’s internal Customer Service System
• Responsible for applying pre-payments to customer accounts after billing cycle
• Responsible for preparing credit and debit memos for payment transfers to other divisions
• Responsible for preparing the schedule for the Republic Services bill
• Responsible for preparing the schedule for Vons customer
• Responsible for reviewing, coding and preparing schedule for credit and debit memos
• Responsible for data entry of credit and debit memos in Company’s Customer Service System
• Responsible for generating grease and hard material transaction report, exporting to excel from Company’s Customer Service System and email to management to review charges and payment rates for accuracy
• Prepare Vernon Trap monthly schedule for departmental charges of services performed
• Responsible for generating OMT trap services report, exporting to excel, and emailing to trap department manager for review 
• Responsible for printing weekly and monthly invoices and checks from Company’s Customer Service System
• Responsible for 3rd party billing entering charges in Company’s Customer Service System
• Responsible for entering invoices to EDI portal
• Responsible for reviewing documentation, verifying weights and calculating charges for Waste Haulers.
• Prepare Waste Hauler schedule for billing and entering transactions in Company’s Customer Service System
• Perform additional administrative tasks as needed
• Cover the front desk breaks and lunch, as needed
• Perform front desk receptionist duties, as needed
• Replenish coffee supplies in the coffee room, as needed
• Interact with others in a professional and ethical manner
• Follow department and company procedures
• Keep up regular attendance and punctuality; regular attendance and punctuality are essential for the smooth operation of this company
• Other duties as assigned for the purpose of ensuring the efficient and effective operation of the business. These responsibilities may change from time to time are business needs evolve over time.

Requirements

 Knowledge, Skills, Abilities, Professional Certifications, Education, Experience and Travel Requirements

• High school diploma or equivalent
• Must have 3 year of experience in accounts receivable
• Ability to type and 10-key by touch
• Ability to follow oral and written directions and procedures to complete assigned tasks
• Ability to utilize problem-solving techniques and to demonstrate analytical skills
• Ability to perform data entry with accuracy
• The position requires accuracy and attention to details
• Must possess excellent verbal and communication skills
• Proficiency with Word, Excel, Outlook (or similar e-mail software application)
• Ability to perform multiple tasks and work well with others
• Must have excellent work ethic, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures
• Local travel; less than 5% overnight travel

Physical Demands/Requirements

Constantly (over 2/3):

• Operates computer and other office productivity machinery such as calculator, copy machine and printer
• Remain in a stationary position for 50% or more of the time
• Review documents, organizes data and detects accuracy of information
• Works in busy open office area with constant interruptions with need to refocus quickly

Frequently (1/3-2/3):

• Moves throughout office and multiple floors accessing and moving files, office machinery, etc. 
• Communicates with co-workers and exchanges accurate information in-person, telephonically and via electronic devices/e-mail

Occasionally (under 1/3):

• Moves materials or documents up to 25 lbs.

About Baker Commodities, Inc.

Baker Commodities Inc. has been in business for over 80 years. We are a privately owned company with manufacturing facilities strategically located within the United States providing quality products and services worldwide. Much of our success is due  to our outstanding employees. Through their careful attention to quality, service, innovation and integrity, we will continue to be one of the world's premier rendering companies.  

EOE STATEMENT

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability status, protected veteran status or any other characteristic protected by applicable federal, state or local law.  

Co ID: Baker Commodities

Job ID: 03B 012226 1141 1

JD:1141 03-022223A