Administrative Support Specialist

Candidates must be self-driven, reliable, willing to learn and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must. This is an incredible opportunity for extremely organized individuals that thrive in a fast-paced environment that requires multi-tasking, the ability to time manage and transition from task to task with ease. The successful candidate should be capable of working with employees throughout the organization and interacting with building residents as well.

Responsibilities, to include but not limited to:

• Provide timely, efficient and accurate, personal and professional administrative assistance
• Superior level of confidentiality of all documents, conversations, contacts, and reporting as required;
• Must have excellent computer skills and be able to pick up new programs quickly;
• Maintain a strong professional presence and be well spoken and articulate in all interactions
• Prepare and distribute communications and notices as requested;
• Maintain proper and accurate files;
• Successfully manage a busy calendar;
• Open and sort all incoming mail and deliveries
• Screen and handle all telephone inquiries;
• Screen all visitors to avoid interruptions;
• Assist and manage various administrative tasks assigned adhering to very strict deadline

Qualifications:

• At least 4 years of experience working in an administrative capacity, preferable in the real estate field but not necessary
• Experience with MDS, Apartment Registrations, and various government agencies is a huge plus!
• The ability to work with a large office and various personality types with ease
• Working knowledge of a multi-line phone system
• Time management, organizational and strong communication skills
• Ability to multi-task and provide quality assignments
• Ability to work in a fast paced environment and make responsible decisions quickly
• Dependability and self-responsibility is required
• Hardworking team player

Our office is located in Long Island. Please do not apply if you are not able to travel to Nassau County every day for work!

Benefits available