Part-time Program Specialist 2 - WFED

DescriptionPart-time Program Specialist 2Salary: $20.94 - $27.96 hourly*Department: Workforce & Economic DevelopmentReports to: Director of Program Development & Continuing Education
This is a part-time classified position. All classified positions will start their salary at Step A*. When you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union.
Olympic College seeks a motivated, detail-oriented Part-time Program Specialist 2 to support the Workforce & Economic Development (WFED) Department. This position coordinates end-to-end workflows across operations, scheduling, course updates, logistics, communications, and marketing assets for the Continuing Education (CE) program. The position will collaborate with campus and community partners using multiple platforms. This position supports the mission of Olympic College by contributing to the development of quality continuing education courses that enrich students' lives and support their educational goals.Essential FunctionsProgram Support

Maintain online curriculum management database for the CE course catalog, including course data entry and publishing in CampusCE and ctcLink. Troubleshoot issues as needed.

Review public catalog, identify potential edits needed, recommend changes to the Director, and make changes approved by the Director.

Assist the Director in establishing and updating class logistics. This includes room scheduling, instructor communications, and supply preparation

Coordinate and deliver change communications for CE course modifications—draft notices, update catalog/website, and notify impacted students, instructors, and campus partners within established timelines.

Provide direct customer support to students, instructors, and community members: respond to questions (in person, phone, and email), deliver program information (courses, schedules, registration, policies), process basic requests, and escalate issues to the appropriate staff member per established procedures.

Attend Continuing Education staff meetings and relay key updates between program staff and communications or media teams.

Assist the Director in candidate interviews for CE instructors.

Support data entry and student registration processes following the operational procedure provided by the Director.

Marketing Asset Coordination & Workflow Support

Review, update, and distribute CE marketing materials, including flyers, brochures, digital ads, and web event listings.

Serve as the main point of contact for WFED staff regarding marketing asset status.

Maintain organized media libraries and update asset files as needed.

Apply Olympic College branding and messaging guidelines and coordinate with the Communications Department for alignment, reviews, and approvals as needed.

Support Director in proofreading and production for the CE quarterly brochure & Constant Contact messages; assist Director with layout adjustments and tracking version edits.

Monitor timelines for promotions and ensure deliverables meet deadlines and workflow requirements.

Collaborate with internal departments to streamline communications related to marketing content updates and approvals.

Administrative & Operational Tasks

Prepare and maintain various forms and reports related to program metrics & performance, promotional effectiveness, and other reporting.

Track marketing asset approvals, version histories, and delivery timelines. Maintain a centralized system for marketing asset approvals and version histories; monitor delivery timelines to meet release dates.

Prepare and distribute outreach materials.

• Provide general office support and other program duties as assigned

Qualifications

Minimum Qualifications

At least two years of experience in project coordination, marketing support, education, communications, event planning, or a related administrative field.

Proficiency in Microsoft Office Suite, including Excel, Teams, and SharePoint.

Strong attention to detail and organizational skills.

• Availability for an in-person work schedule.

Preferred Qualifications

• Associate's degree or equivalent experience.
• Experience working in a higher education or continuing education setting.
• Familiarity with CampusCE and/or ctcLink (or other database systems).
• Working knowledge of marketing workflows and asset lifecycle management.
• Experience using tools like Canva, Adobe Acrobat & Constant Contact for reviewing (not designing) marketing content.

Additional InformationPlease note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.Hourly employees must work 480 hoursin a rolling six-month period to become eligible for health benefits. Hourly employees must work 70 hours in any five months for two consecutive years to become eligible for retirement. This is an hourly position scheduled to work up to 18 hours per week, with a salary of $20.94 - $27.96*. They are not initially eligible for benefits upon hire, but could qualify for the following. This is a part-time classified position. All classified positions will start their salary at Step A. When you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, sick leave, paid holidays, Aflac, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate, and priority consideration on-site childcare on a space available.For more information regarding benefits, please visit our website .
Conditions of EmploymentPrior to a new hire, a background check including criminal record history, will be conducted. Information from the background check will not necessarilyprecludeemployment but will be considered indeterminingthe applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be requiredt o complete the Sexual Misconduct Disclosure Form as required by WB HB 2327.The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time ofhiring. Frequent travel to Olympic College campuses or other sites may occur.
How To ApplyTo be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials:Olympic College Online ApplicationResumeCover Letter - in your cover letter, describe how your experience sets you apart for this position.Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required ofthe successful candidate.
EEO StatementOlympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexua lharassment include but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilitiesin accordance withthe Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.Olympic CollegeHuman Resources1600 Chester Ave Bldg. 5 – 5th FloorBremerton, WA 98337