OFFICE MANAGER / EXECUTIVE ASSISTANT

OFFICE MANAGER / EXECUTIVE ASSISTANT

Full-Time | On-Site

Starting Salary: $60,000

We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration.

This role is ideal for someone who thrives on structure, systems, and ownership.

KEY RESPONSIBILITIES

Accounting, Finance & Admin

• Daily management of QuickBooks
• Send and track bank wires
• Create and manage purchase orders
• Support tax collection and compliance
• Track insurance policies and ensure compliance

Systems, Data & Organization

• Advanced Excel work (trackers, dashboards, reports)
• Transfer whiteboard planning into Excel and keep current
• Maintain corporate master to-do list and hold accountability

Logistics & Supply Chain

• Book domestic freight and trucking
• Coordinate air and ocean freight from China
• Place and manage China supply orders

Legal & IP

• Search and file trademarks

️‍ HR & Company Operations

• HR coordination and compliance support
• Employee records and onboarding assistance
• Coordinate company events (Christmas party, team events)

✈️ Executive & Personal Support

• Book business and personal travel
• Calendar management and executive support
• Light copywriting and special projects

REQUIRED SKILLS

• Expert-level QuickBooks
• Advanced Excel skills
• Exceptional organization and follow-through
• High level of discretion and professionalism
• Ability to manage multiple priorities independently

LOCATION

On-site only (not remote)

WHY THIS ROLE

• $60,000 starting salary
• Leadership-facing, high-impact position
• Real ownership and responsibility
• Long-term growth opportunity