Accounts Payable Specialist

SUMMARY: We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. This role requires a candidate who thrives in a fast-paced, high-volume environment, is proactive in solving problems, and possesses strong organizational skills to ensure accurate and timely processing of accounts payable transactions.

KEY RESPONSIBILITIES:

• Invoice Processing: Accurately review, code, and process a high volume of vendor invoices in accordance with company policies and procedures.
• Payment Execution: Prepare and process check runs, ACH transfers, and wire payments on a scheduled basis, ensuring timely vendor payments.
• Reconciliation: Reconcile vendor statements and resolve discrepancies in a timely manner. Follow up on outstanding credits and unapplied payments.
• Vendor Management: Maintain vendor records, manage onboarding of new vendors, and ensure W-9s and tax documentation are current.
• Month-End Support: Assist with month-end closing activities, including accruals and AP aging analysis.
• Compliance and Controls: Ensure adherence to internal controls and accounting policies. Assist with audits as required.
• Communication: Collaborate cross-functionally with procurement, operations, and finance teams to resolve AP issues.

QUALIFICATIONS:

• Minimum 3 years of full-cycle accounts payable experience, preferably in a high-volume or multi-entity environment.
• Strong understanding of AP workflows, internal controls, and GAAP principles.
• Proficient in Sage and Microsoft Excel.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
• Strong interpersonal and communication skills, both written and verbal.
• Self-starter with a solution-oriented mindset and a high sense of urgency.

This is an hourly, non-exempt position with a pay range of $25–$30 per hour, based on experience.