Accounts Payable Associate - Full-time

Job Title: Accounts Payable Associate 

Reports to: Accounts Payable Manager 

Position Status: Full-Time 

GENERAL PURPOSE OF JOB: 

The general purpose of an Accounts Payable (AP) Associate job is to manage and oversee the company's financial obligations related to payments owed to suppliers, vendors, and other creditors. This role ensures that all invoices are processed and paid accurately, on time, and in accordance with company policies. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Invoice Processing:  

• Review and process vendor invoices for payment, ensuring accuracy and compliance with purchase orders and contracts.

Vendor Account Reconciliation:  

• Assist with reconciling vendor statements and resolving discrepancies with suppliers or internal departments.

Payment Processing:  

• Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and deadlines.

Data Entry:  

• Accurately input accounts payable data into the financial system, ensuring proper coding and categorization of expenses.

Record Keeping:  

• Maintain accurate and organized files for all accounts payable transactions, supporting audits and ensuring compliance with company policies.

Communication:  

• Communicate with vendors, internal departments, and other stakeholders to resolve payment or invoice issues in a timely manner.

Month-End Closing:  

• Assist with month-end and year-end closing activities by providing accurate reports and assisting with reconciliation of accounts payable.

Compliance and Controls:  

• Ensure adherence to internal controls and company policies regarding payment approvals, documentation, and reporting.

Expense Report Review:  

• Review and process employee expense reports, ensuring compliance with company guidelines.

Continuous Improvement:  

• Participate in process improvement initiatives to streamline accounts payable workflows and enhance efficiency.

REASONING ABILITY: 

Knowledge: 

• Solid understanding of accounts payable principles and practices.
• Familiarity with manufacturing processes and related cost structures.
• Experience with ERP or accounting software (e.g., Epicor, SAP, Oracle, QuickBooks, Microsoft Dynamics).

Skills: 

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, especially Excel.

WORKING CONDITIONS: 

• Full-time position with standard working hours (8:00 AM to 5:00 PM, Monday through Friday).
• Office-based work with limited potential for hybrid work.
• Occasional overtime may be required, especially during peak periods (e.g., month-end, year-end).
• The position may require interaction with multiple departments, including operations and inventory control, to ensure the smooth flow of invoices and payments.

LANGUAGE SKILLS: 

• English required, Bilingual (English/Spanish) a plus

EDUCATION and/or EXPERIENCE 

• High School Diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of accounts payable experience, preferably in a manufacturing or industrial environment.

CERTIFICATES, LICENSES, REGISTRATIONS (Optional but a Plus):  

• Accounts Payable Specialist Certificate 

PERSONAL ATTRIBUTES: 

• Strong problem-solving skills and the ability to work independently.
• A high level of accuracy and accountability in performing all tasks.
• Team-oriented, with the ability to collaborate effectively across departments.

PHYSICAL DEMANDS: 

On-the-job time spent in the following physical activities will be: 

Amount of Time 

None 

Under 1/3 

1/3 – 2/3 

Over 2/3 

Stand 

X 

Walk 

X 

Sit 

X 

Use hands to finger, handle or feel 

X 

Reach with hands and arms 

X 

Climb or balance  

X 

Talk or hear 

X 

Stoop, kneel, crouch, or crawl 

X 

WORK ENVIRONMENT: 

This job requires exposure to the following environmental conditions: 

Amount of Time 

None 

Under 1/3 

1/3 – 2/3 

Over 2/3 

Wet or humid conditions (non-weather) 

X 

Work near moving mechanical parts 

X 

Work in high, precarious places 

X 

Fumes or airborne particles 

X 

Toxic or caustic chemicals 

X 

Outdoor weather conditions 

X 

Extreme cold (non-weather) 

X 

Extreme heat (non-weather) 

X 

Risk of electrical shock 

X 

Work with explosives 

X 

Loud noise (examples: metal can manufacture department) is typical for the work environment of this job. 

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. 

What We Offer:

•    Competitive hourly rate from $16- $18 an hour

•    Comprehensive benefits package.

•    Medical, Dental and Vision benefits effective the 1st of the month following hire date

•    10 paid Holidays

•    Paid PTO, based on years of service

•    401k Safe Harbor Plan

•    Health Savings Account

•    Company Paid Life insurance plan for $40K

•    Company Paid Short Term Disability insurance

•    Employee Assistance Program

•    Employee Discount Program through Life Mart

•    Onsite Gym

•    Opportunities for career growth and professional development.

•    A supportive and collaborative work environment.

*Join us in driving innovation and achieving excellence. Apply today to become a part of our success story!

 Morgan Li is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and to ensuring fair treatment regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military status, or any other status protected under applicable federal, state, or local law.

We believe that diversity drives innovation and strengthens our team. All employment decisions at Morgan Li are made based on qualifications, merit, and business needs.

If you require accommodations during the application or interview process, please let us know, and we will work to provide a solution that meets your needs.