Assistant Production Coordinator

Position Title: Assistant Production Coordinator

Reports To: Production Operations Manager

Range: $20 per hour (non-exempt)

Dates of Employment: Mid-June through Late-September 2026

Company Description

At Ravinia, we believe in the transformative power of shared, live-music moments and their ability to inspire individuals, strengthen communities, and foster a more connected world.

Beyond presenting outstanding performances by the world’s greatest musicians, our mission as a not-for-profit organization is to develop broader, more diverse audiences and performers in the music industry with our Reach Teach Play® community engagement and education programs, our Steans Institute’s collaborative and experiential artistic training programs, and more. Together, Ravinia’s initiatives serve tens of thousands of students, families, and emerging professional musicians.

Our 36-acre park is home to North America’s longest-running outdoor music festival and its most artistically diverse. Over 100 different events, featuring a mix of classical, rock, pop, jazz, R&B, indie, and country performers, make up a typical summer season across our open-air and indoor stages, including the annual residency of the Chicago Symphony Orchestra.

Position Summary

The Assistant Production Coordinators play an integral role in building the Production department’s daily schedule and are vital to the day-to-day operations backstage at Ravinia. This position also serves as a main point of contact for the artist's on-site hospitality needs. Please note that there are no technical/on-stage aspects to this position. Based on the concert schedule, this position will be working 30 - 50 hours per week. This position is eligible for overtime pay when working more than 40 hours in one week. Ravinia’s work week begins on Saturday and ends on Friday. This position is paid bi-weekly.

Key Responsibilities

Department Operations: 

• Shared responsibility acting as main receptionist/dispatch for the Production department

• Shared responsibility in creating and maintaining the master operations schedule for the Production department 

• Aid in the management of day-to-day backstage operations (e.g. oversight of department transportation, maintaining department inventories, aiding in the organization and coding of department purchase receipts, etc.)

• Shared oversight of the department’s Production Assistants

• Assist with running errands and driving artists, as needed

Concert Operations:

• Lead day-of-show artist hospitality and dressing room set-up with the aid of Production management staff

• Creation of dressing room forms, shopping lists, and other organizational paperwork for artist hospitality

• Lead the non-technical advances for select performances (e.g. catering/hospitality, artist transportation logistics, guest lists, etc.)

• Assist the Production Manager in guiding approved Explosive Detection K9 units through backstage, as needed

Other duties as assigned

Skills and Experience Required

• Ability to work well as part of a team and independently

• Excellent communication, attention to detail, and organizational skills

• Creative problem-solving skills

• Ability to multi-task and remain composed in a fast-paced environment

• Clean driving record**

**Driving Record Requirements to Operate Ravinia Fleet Vehicles

• Drivers must be age 19+

• Record must be free of any violation for speeding in excess of 19mph over the speed limit within the last three years

• Record must be free of multiple speeding violations (of any severity) within the last three years

• Record must be free of any at-fault accident violations within the last five years

Ravinia reserves the right to extend driving record requirements beyond those noted above.

Skills and Experience Preferred

• Background in hospitality, event planning, or concert operations

• Familiarity with live performances (from the performance and/or production staff end)

• Experience overseeing and/or leading staff

• Proficiency with Google Workspace

• Fluency in more than one language is a plus

Work Environment

This is a full-time seasonal position based in Highland Park, IL. This position requires the ability to work outside of normal business hours (extensive early mornings, late nights, and weekends, including some seven-day work weeks). Prolonged periods of standing, the pushing/pulling of carts, and lifting/carrying various supplies are required. This position requires a consistent source of reliable transportation and reliable means of communication.

Benefits and Perks

Eligible for Illinois Paid Leave plan. Monthly cell phone stipend provided during employment. Staff parking is available at the venue. Some meals provided throughout the concert season. 

How to Apply

Qualified applicants should apply online at https://ravinia.org and should include:

• Cover Letter

• Resume

Applications accepted through April 26, 2026. Early applications are encouraged and appreciated!

All hiring is contingent upon receipt of an approved background and driving record check. All employees are required to sign an employment agreement and a confidentiality agreement.

Ravinia is an Equal Opportunity Employer

As an equal opportunity employer, Ravinia strongly believes that diversity of backgrounds, experiences, and perspectives is essential to our success and we strive to create and sustain an equitable and inclusive environment for all our employees. Ravinia does not discriminate on the basis of any protected status under federal, state, or local law. We encourage individuals of all identities and abilities to apply.