Business Manager- Pleasant View - Full-time

About the Department

SUMMARY:
Under the direction and supervision of the Nursing Home Administrator, the Business Manager is responsible for the oversight and direction of PVNH’s financial and administrative operations including accounting, budgeting, and financial reporting related activities of Pleasant View Nursing Home subject to the rules and regulations of the state and federal governments as well as Green County and its Board of Supervisors.

Position Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES including the following:
Fiscal Management:

• Prepare monthly financial statements, ensuring all deadlines for filing are met; review and enter journal entries as necessary.
• Manage and maintain accurate financial records for accounts receivable, accounts payable, and payroll in compliance with Governmental Accounting Standards Board (GASB).
• Prepare and make monthly reports regarding the financial health of PVNH to the oversight committee.
• Coordinate and prepare the annual PVNH budget.
• Coordinate and collaborate the annual financial audit.
• Provide cost analysis and assist with coordination of developing ideas, programs, and projects with a cost base.

Billing and Collections:

• Oversee the billing process for various payers and manage collections.
• Oversee all resident financial obligations, including admissions, insurance authorization, discharges, and family financial inquiries.
• Manage Resident Trust Funds, including reconciliation and oversight funds.

Compliance:

• Maintain and update policies for all aspects of the Business Office functions that reduce the potential for fraud, embezzlement, misuse and mismanagement of funds.
• Ensure compliance with and the timely submission of billing to Managed Care Organizations, Insurances, Medicare, Medicaid and private payees.
• Remain current on all governmental laws, rules and regulations pertaining to the finances of the skilled nursing home.

Reporting:

• Manage data gathering and assist in the preparation of Medicare and Medicaid Cost Reports in a timely manner to meet deadlines.
• Advise administration of non-routine financial and budgetary issues and problems and recommend correct action.
• Perform a monthly, quarterly, and yearly financial reporting.

Supervisory Role:

• Provide oversight of the payroll process.  
• Supervise all administrative staff the ensure all County and PVNH policies and procedures are followed.
• Maintain a cooperative working relationship within and between departments.  Required to interact with a variety of people and manage multiple diverse tasks and activities.
• Hire, orient, counsel, and evaluate the performance for direct reports. Directly supervise personnel as required and effectively support and promote the development of staff.
• Confer with subordinates to discuss organization, budget matters, operating problems, personnel matters, technical problems and status of projects.
• Ensure that business office staff are knowledgeable of residents’ rights.

Additional Responsibilities:

• Attend mandatory meetings and in services or complete the makeup session in a timely manner. Encourage staff attendance.
• Ensure the confidentiality of all residents’ personal health information.
• Track payments and expenses for all grants for reporting and audit purposes.
• Other duties and responsibilities as may be assigned from time to time.

Minimum Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Accounting or Business Administration.
• Minimum of 3 years of progressively responsible, professional level experience in varied accounting and financial management activities.
• Minimum of 3 years of experience working with government reimbursements, such as Medicare and Medicaid.
• Minimum of 1 year of experience in the supervision of fiscal management services utilizing automated accounting and billing systems.
• Skilled Nursing or Hospital revenue Accounting experience desired.
• Working with grant funding, including oversight, funding requirements and reimbursements experience desired.
• Experience in Accounting software and advanced Excel functions, including pivot tables, formulas, etc. 
• Strong organization, time management, problem solving, communication, and leadership skills.

CERTIFICATIONS, LICENSENS, REGISTRATIONS,
Valid driver’s license along with access to an insured motor vehicle. 

Other Qualifications

LANGUAGE SKILLS

• Able to analyze data and information using established criteria, in order to define consequences and to consider and select alternatives. 
• Able to compare, count, differentiate, measure and/or sort data and information. 
• Able to assemble, copy, record, and transcribe data. 
• Able to classify, compute, tabulate, and categorize data.
• Able to counsel, treat, and mediate. 
• Able to persuade and convince others.
• Able to advise and interpret how to apply guidelines and standards to specific situations.
• Able to use design data and information such as residents’ medical charts, MDS, data collection sheets, health reports, financial statements, progress notes, admission and discharge documents, Federal and State regulations, accounting methods and educational curricula.
• Able to communicate verbally and in writing with residents, PVNH personnel, physicians, hospital and clinic personnel, Human Service agencies, Home Health services, residents’ families/guardians.
• Able to consistently communicate effectively and professionally with Green County citizens, clientele, employees and officials.

MATHEMATICAL SKILLS

• Able to add, subtract, multiply and divide; calculate percentages, fractions, and decimals.
• Ability to compute rates, ratios, and percentages, and to draw and interpret bar graphs.
• Ability to perform complex accounting functions.

REASONING ABILITY

• Able to use functional reasoning skills in performing activities within rational systems involving diversified work requiring exercise of judgment.
• Able to apply situational reasoning ability by exercising judgment, decisiveness and creativity in situations involving the evaluation of information against sensory or judgmental criteria.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to stand, sit, walk and use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

• Environmental factors include working under moderately safe and comfortable conditions indoors with potential factors such as odors, smoke, potential violence, noise, disease.