Administrative Assistant - Full-time

The Administrative Assistant is responsible for providing comprehensive administrative and office support to the office personnel and construction crew. This role encompasses a variety of tasks, including answering telephone calls, receiving and directing visitors, interacting with tenants, performing data entry, creating spreadsheets, and handling filing duties.

General Responsibilities

Office Administration

·      Answer and direct incoming phone calls.

·      Maintain organized filing systems.

·      Greet and assist visitors upon arrival.

·      Order and manage office supplies.

Property Management Support

·      Collect rent payments, including both current and past due amounts.

·      Keep property management software updated with the latest tenant information and payment records.

·      Assist with the eviction process as needed.

·      Track job progress and maintain records.

·      Update contracts for property management customers.

·      Revise and update lease agreements as necessary.

·      Create and manage work orders for property-related tasks.

·      Facilitate the onboarding process for new tenants.

Construction Department Support

·      Maintain and update the construction department schedule.

·      Coordinate with customers to arrange scheduling for construction projects.

·      Input receipts and time tracking information into relevant systems.

Preferred Qualifications

·      Minimum of two years of office experience.

·      Experience in a real estate or property management office is highly desirable.

·      Proficiency in Microsoft Office applications.

·      Ability to work effectively in a high-stress environment.

·      Strong multitasking skills and the ability to manage multiple tasks simultaneously.