Human Resources Specialist - Full-time

POSITION SUMMARY   The Human Resources Specialist is responsible for overseeing daily administrative Human Resources (HR) operations and offering initial HR support to staff.  The role provides support in driving and executing HR initiatives.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Maintains HR/Benefits data in human resources information system (HRIS), creates and distributes reports from the database including organizational charts and staff rosters.

Creates and maintains personnel files.

Processes personnel action change forms and distribute as needed.

Creates, distributes, collects, tracks, and files signed job change letters and job descriptions for staff changes.

Processes and distributes incoming department mail – both e-mail and US mail.

Oversees immunization compliance.

Administers Department of Motor Vehicle (DMV) pull program.

Provides time sensitive audit preparation support.

Completes employment verifications.

Orders office supplies for the HR team.

Processes onboarding paperwork, inputs new hire data in HRIS, and creates badges.

Back up to conduct bi-weekly new hire orientations

Back up to submit workers’ compensation claims

Provides confidential administrative, operational, and project support to the HR team.

QUALIFICATIONS

Excellent organizational and time management skills with a proven ability to consistently meet deadlines.

Proactive, self-starter with the ability to take initiative and seek solutions independently.

Very detail oriented; highly organized and resourceful with excellent written and verbal communication skills.

Comfortable with multi-tasking and changing priorities.

Proficient in Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint.

Familiarity with human resources information systems (HRIS).

Ability to handle data confidentiality.

EDUCATION AND EXPERIENCE

Bachelor’s degree required or commensurate work experience.

A minimum of one year of HR experience, and strong knowledge of HR processes and best practices.

Professional in Human Resources (PHR) or Society of Human resources Professional -Certified Professional (SHRM-CP) certification preferred.