Commercial Property Manager / Administrator

Property Manager / Administrator

Position Overview

We are seeking a highly organized, detail-oriented Commercial Property Manager and Administrator to oversee daily property operations while providing strong administrative and operational support. This role requires a proactive professional with proven experience in property management, vendor coordination, tenant relations, and office administration.

The ideal candidate is dependable, solutions-focused, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Property Management

• Oversee day-to-day operations of assigned properties
• Serve as primary point of contact for tenants and occupants
• Coordinate maintenance, repairs, and inspections with vendors and contractors
• Track work orders, follow up on completion, and ensure quality standards
• Conduct property walk-throughs and ensure compliance with safety and lease requirements
• Assist with move-ins, move-outs, and tenant documentation

Administrative & Operational Support

• Maintain accurate property records, files, and databases
• Prepare reports, correspondence, notices, and internal documentation
• Manage calendars, schedules, and deadlines related to property operations
• Process invoices, track expenses, and assist with budgeting and reconciliations
• Communicate effectively with owner, management, vendors, tenants, and internal staff
• Support compliance, policies, and standard operating procedures

Qualifications

• Minimum 35 years of experience in property management, office administration, or a related role
• Strong administrative and organizational skills
• Excellent written and verbal communication abilities
• Proficiency with property management software, Microsoft Office, and/or Google Workspace
• Ability to multitask, prioritize, and work independently
• Professional demeanor and strong customer service mindset
• Experience working with vendors, contracts, and invoices preferred

What Were Looking For

• A professional who takes ownership and follows through
• Detail-oriented with strong problem-solving skills
• Comfortable working in a fast-paced environment
• Reliable, trustworthy, and discreet

Compensation & Benefits

• Competitive compensation based on experience
• Benefits package available