Sales Administrative Assistant

Sales Administrative Assistant

Position Overview

This hybrid role combines traditional sales assistant responsibilities with high-level administrative support for the Director and hands-on involvement in business development initiatives. The ideal candidate is highly organized, tech-savvy, confident in communicating with clients, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities:

Sales Support

• Assist the sales team in managing customer communications, quotes, proposals, and order processing
• Maintain and update work management software with bids to customers
• Track and report on sales performance data
• Coordinate sales meetings, take notes, and follow up on action items
• Support with preparing presentations and marketing materials

Executive Assistant to the Director

• Manage the director’s calendar, schedule meetings, and coordinate travel arrangements
• Prepare reports, briefing documents, and presentations for internal and external meetings
• Organize and prioritize incoming communication and tasks for the Director
• Liaise with clients, partners, and internal departments on behalf of the Director

Business Development

• Assist in identifying new business opportunities and researching target markets
• Prepare outreach materials and email blast campaigns
• Maintain a database of potential clients and track outreach efforts
• Coordinate follow-ups with prospects and assist in proposal writing
• Support the Director and BD team in strategy sessions and planning initiatives
• Identify and pursue new sales opportunities through cold calling, networking, and inbound inquiries
• Build and maintain strong relationships with existing and prospective clients
• Conduct product/service presentations and demonstrations
• Prepare and deliver compelling sales proposals and quotations
• Collaborate with internal teams (marketing, customer support, etc.) to ensure customer satisfaction
• Stay informed on industry trends and competitor offerings

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong communication skills—verbal and written—with a warm, professional phone presence.
• Ability to build and maintain positive relationships with clients and colleagues.
• Proficiency in Microsoft Office Suite and Google Workspace
• Basic proficiency in Adobe Photoshop, Mailchimp and Basecamp is preferred but not required.
• Excellent organizational and multitasking abilities.

Location of office: 16651 E Johnson Drive, City of Industry, CA 91745

Office hours: Open Monday - Friday - 8:30am - 5:00pm

Benefits:

• Opportunity to work closely with leadership and make a meaningful impact.
• Dynamic, collaborative, and supportive work culture.
• Growth potential within a forward-thinking company.

If you are a highly motivated and customer-focused individual with a passion for exceeding expectations, we encourage you to apply!