Accounts Payable Specialist, Clients (Hybrid, Sherman Oaks)

Summary:

The AP-Clients Specialist reports directly to the AP-Clients Supervisor and is responsible for full-cycle accounts payable processing. This role validates, processes, and ensures timely payment of invoices, check requests, and expense reports. The AP-Clients Specialist utilizes Sage Intacct, EZCAP 6.0, Microsoft 365 (Outlook, Teams, Excel, etc.), SAP Concur, Smartsheet, and on a daily basis and assists the Accounts Payable Lead and AP-Clients Supervisor with process improvement initiatives.

This position must maintain strict confidentiality of all department and company information, including information protected by HIPAA.

Duties and Responsibilities

• Serve as the primary point of contact for vendors, suppliers, and employees by responding to inquiries and researching discrepancies.
• Analyze, prioritize, review, and audit invoices, expense reports, and check requests; obtain required approvals and ensure proper coding.
• Accurately and timely enter expense reports and invoices into SAP Concur.
• Accurately and timely record transactions and process payments using Sage Intacct and EZ-CAP 6.0.
• Download invoices and statements from vendor websites in Excel or PDF format and set up and schedule ACH payments as required.
• Manage positive pay processes, weekly check stock inventory, and upload payment documentation in Sage Intacct.
• Review and properly age invoices using the Aged Trial Balance.
• Periodically review stale-dated checks and ensure proper resolution.
• Reconcile vendor statements and maintain organized account files.
• Assist with monthly close and special projects, including monitoring recurring charges and performing accounts payable reclassifications to ensure proper expense matching by period.
• Maintain accurate information related to the Company's 1099 policy and manage year-end 1099 reporting activities.
• Assist the Accounts Payable Lead, AP-Clients Supervisor, and Controller with audit requests from health plans and external accounting firms.
• Complete additional assignments and special projects as assigned by the AP-Clients Supervisor, Finance Manager, Controller, CFO, or other administrative team members.

Minimum Job Requirements

• Associate's degree or an equivalent combination of education, training, and experience, or a minimum of two years of accounts payable processing experience required.
• Knowledge of Sage Intacct, EZ-CAP@, and SAP Concur preferred.
• Ability to work onsite a minimum of two days per week to perform check runs and distribute mail.
• Skill and Abilities
• Strong organizational, analytical, and written and verbal communication skills in English.
• Intermediate to advanced Excel skills required.
• Proficiency in Microsoft 365 and general PC applications.
• Ability to manage multiple tasks while maintaining productivity and quality standards.
• Ability to work effectively in a professional, collaborative environment.
• Ability to work independently with minimal supervision while adhering to departmental standards.