Coordinator, Studio Services - Full-time

POSITION PURPOSE: The primary responsibility of the financial property coordinator is to provide day-to-day administrative and operational support for the commercial property management department. This person to efficiently assigned duties. This individual has financial time management, PM skills, efficient and take customer service-oriented approach when dealing with tenant maintenance and other issues. 

ESSENTIAL FUNCTIONS:

Receive, respond to direct incoming phone calls related to A/P & insurance.

Responsible for scheduling maintenance and coordinating related resources by PM.

Prepares invoices for payment by reviewing, coding and processing all accounts payable in accordance with budget guidelines, scans and inputs into accounting system for payment.

Assists in generating all studio/clients and tenants’ billings.

Creates and enters work order requests.

Process all monthly bills/invoices through P2P accounts payable software while tracking and logging payment status for all vendors with monthly payments.

Assist in monthly tenant billing, responsible for organizing Visitor Parking charges and Phone Equipment Tolls and preparing to assist with other tenant charges if needed during the end of the month/tenant billing period.

Reconcile The Lot in West Hollywood, LLC credit card purchases and upload data to P2P each month.

Receive Daily Stage Reports from Studio Operations staff and log the data and charges for Production/Special Event billing.

Insurance certificate administration of vendor performing work or under contract to perform.

Tracks & reconciles with team, security OT and monthlies.

Escalate contracts and payable significant issues to management as necessary.

Support property management in establishing and maintaining a positive tenant relations program, assuring good public relations and tenant satisfaction programs for Lot by professionally and effectively aiding and assisting with any problems that arise.

Financial reporting by collecting, tracking and reporting billable activities monitoring expenditures to be cost effective and within established budgetary requirements.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

BA/BS preferred.

Minimum three years’ experience in general office.

MS Office including Word, Outlook and Excel.

Familiar with P2P or similar software application a plus.

Familiar with Yardi or similar software application a plus.

Must possess a valid state-issued driver's license.

KNOWLEDGE, SKILLS AND ABILITIES:

Read and interpret documents and contracts language, company policies and procedures documents.

Ability to write correspondence and /or reports for PM/APM respectively.

Ability to effectively present information to tenants, vendors, contractors and other employees of the organization.

Ability to read, analyze and interpret lease agreements, financial reports and/or legal documents.

Ability to respond to common inquiries or complaints from other areas of the company, and/or members of the business community as they relate to billing and lot protocol.

PERFORMANCE METRICS:

Accuracy and timeliness of work product.

Compliance with company and departmental policies and procedures.