8787 - Administrative Specialist I - Adoption & Outreach Coordinator (Health & Human Services) - Full-time

About the Department

Jackson County Employment Opportunity.

Jackson County Animal Services has an outstanding opportunity for a creative, organized and caring person to promote the placement of our animals into loving homes through adoptions to the public and transfers to partner agencies. The selected candidate will act as a community ambassador for Jackson County Animal Services by building and maintaining positive relationships with animal welfare organizations and the public through outreach events, social media, and developing marketing materials. This person will also perform reporting, statistical, and database entry functions using standard office software and specialized animal shelter software (Chameleon).

This position offers days filled with variety. During the course of the day you might be choosing dogs for Pet of the Week and showcasing them with our media partners, updating biographies for dogs available for adoption, checking in with the shelter veterinary team on the progress of dogs moving into adoptions, matching dogs for community outreach and adoption events, connecting with partner humane societies and rescues to find transfer opportunities for our animals, updating social media posts and online pet listings, and using your eye for detail to complete necessary reports.

Come join our team where you will be part of a dedicated group of animal care professionals who thrive on making a difference for our animals.

Jackson County strives to recruit, hire and retain the best employees!

Position Duties

• Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review .

Minimum Qualifications

I.    Position Summary

Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise.

II.   Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Performs complex clerical and administrative duties in specialized areas. 
• Composes correspondence, proofreads documents; receives, logs and routes complaints.
• Assists the public in person and by telephone; answers complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff.
• Sets up and maintain complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes.
• Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks.
• Takes and maintains inventory records as assigned; operates a variety of office equipment and machines.
• May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations.
• May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters.
• May work on special projects including planning and coordinating.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

III.  Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

Education and Experience

• High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

License, Certificate or Other

Requires possession of a valid driver’s license and an acceptable driving record.

IV.  Other Requirements

Knowledge, Skills and Abilities

Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands (Performance of the essential duties of this position includes the following physical demands)

Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Requires driving.

Working Conditions (Performance of the essential duties of this position includes the following working conditions)

Work is generally performed in an office environment and may include exposure to disruptive people.

V.   Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public.

Other Qualifications

ADA and Equal Opportunity Employer

In accordance with the requirements of the Americans with Disabilities Act of 1990 (ADA) and its amendments, Jackson County does not discriminate on the basis of disability in its hiring or employment practices. A person who requires an accommodation for any part of the recruitment process should contact the Human Resources Office, Attn. ADA Coordinator, at (541) 774-6036 or by TTY/TDD 711 or (800) 735-2900 as far in advance as possible but no later than 48 hours before the scheduled need.

Jackson County is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at or call 541-774-6036.

Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States.