Medical Records Clerk, Full Time- Neurology Institute of Boerne

Vivo Infusion: Neurology Institute of San Antonio, a Vivo Infusion Company, Medical Records Clerk:

We at Vivo are looking for a Medical Records Clerk at our new Boerne, TX location! The Medical Records Clerk would be responsible for the comprehensive management and maintenance of patient medical records within the clinic or medical practice. This includes ensuring accuracy, completeness, and confidentiality of both electronic and paper records. The individual in this role will be responsible for filing, retrieval, scanning, and indexing of patient documents, as well as processing record release requests and managing disability and FMLA forms.

The Medical Records Clerk plays a critical role in maintaining compliance with HIPAA regulations and practice policies, supporting audits and quality control checks, and contributing to the overall efficiency of the practice's administrative operations. This position requires strong organizational skills, attention to detail, commitment to upholding compliance requirements, and a thorough understanding of medical records management principles.

Compensation:

• Pay Range: $20.00 - $22.00 / hr

• Bonus Plan Target: 5% Annually (Based on performance)

• -Company-wide Employee Ownership Program

Benefits Offered:

• Medical, Dental, Vision
  • HSA w/ Employer Contribution
  • Touchcare - Insurance Concierge Service
• 401K with Match up to 4%
• PTO: Accrual 3+ weeks
  • PTO Buy-back, PTO Rollover, and PTO Donation Program.
• Wellness Reimbursement Program - $360 Annually
• Employee Referral Bonus - Uncapped Bonus Potential
• Tuition Assistance Program & Professional Association Reimbursement
• Employee Assistance Program (Employer-provided)
• Short & long-term disability (Employer-provided)
• Life Insurance (Employer-provided)

• Full Time

• Position Schedule: Monday-Thursday 8:00am- 4:30pm; Friday 8:00am-12:00pm

• Travel may be required for training

• FLSA Status: Non-Exempt

Location : 1580 S Main ST, STE 201 Boerne, TX 78006

Reports to: Clinical Operations Manager

Primary responsibilities:

• Accurately file, retrieve, and maintain electronic and paper medical records in compliance with HIPAA and practice policies.
• Scan, index, and upload patient documents into the electronic health record system.
• Ensure all records are complete, up-to-date, and organized.
• Resolve any discrepancies found in patient records.
• Process and track record release requests from patients, physicians, and other authorized parties following release procedures as outlined by HIPAA, the company, and any additional outside compliance entities.
• Provide support for audits and quality control checks of medical records.
• Assist with processing incoming/outgoing mail as required.
• Manage disability and FMLA requests from patients.
• Adhere to all HIPAA regulations and practice policies regarding patient privacy and confidentiality.

Secondary responsibilities:

• Stay up-to-date on changes in medical records regulations and best practices.
• Attend company meetings and trainings as required.
• Assist with additional projects or assignments as determined by the Administrator or Operations Manager.
• Other duties as assigned.

Qualifications:

• Education:
  • High school diploma or equivalent, required.
• Experience:
  • Minimum 2 years of experience in a medical records or healthcare administrative role, required.
  • Proficiency in electronic health record (EHR) systems, required. Experience working with eClinicalworks, preferred.
  • Strong knowledge of medical terminology and HIPAA regulations, required.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Skills:

  • Must be self-motivated with outstanding organizational and time management skills.
  • Strong attention to detail and a commitment to ensuring accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Who We Are:

The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable, safe, and convenient setting! Vivo is a national company with locations in 15 states, providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you.

Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized, care for every patient. These treatments are delivered by a highly-skilled, clinical nursing staff and monitored by board-certified advanced practitioners.

Vivo Infusion has received The Gold Seal of Approval� from The Joint Commission.

The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers.

An organization that achieves The Gold Seal of Approval� shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.

Learn more about Vivo, by visiting our website:

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts (medical equipment and machinery). The employees may be exposed to fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

Specific vision abilities required by this job include close vision, color differentiation, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is required to stand; walk and talk, hear and smell.

Requires excellent visual acuity and manual dexterity. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. He/she is frequently required to sit; stoop, kneel, bend, crouch, or crawl.

The employee may be required to use safety equipment, PPE (personal protective equipment) that may include but not be limited to face shield or goggles, non-slip shoes, gloves, mask, and other protective garments and equipment.

Vivo Infusion is an Equal Opportunity Employer.

RECRUITMENT PRIVACY STATEMENT | Notice to All Applicants:

Vivo Infusion posts all open positions on the Careers page of the company website:

Applicants will never be asked to provide personal identification information (e.g., SSN, Driver�s License, Passport) or financial information (e.g., Banking Information) during the application and Interviewing process.

We may request:

• Contact details such as name, address, email address, and phone number.
• Employment history including previous employers and job titles/positions.
• Background information including academic/professional qualifications, job qualifications, education, certifications or licenses, details included in your CV/resume, transcripts, and employment references.
• Nominated references including their name, contact details, employer, and job role.
• Proof of your eligibility to work in the US.
• Desired salary.

If you have any questions or concerns about this Recruitment Privacy Statement or how we handle your personal data, please contact us at 855.478.1528 or emailing .