ACCOUNTS PAYABLES SPECIALIST

An Accounting Specialist manages daily financial operations, including accounts payable/receivable, payroll processing, and general ledger maintenance, while ensuring compliance with financial standards. This role requires high proficiency in accounting software, with specific expertise in Quickbooks for bookkeeping, Paycom for payroll/HRIS, and Excel for data analysis and reporting. 

Key Responsibilities

• Bookkeeping & General Ledger: Perform full-cycle accounting, including posting journal entries, reconciling bank statements, and maintaining accurate financial records.
• Accounts Payable/Receivable (AP/AR): Process invoices, manage vendor payments, issue customer bills, and monitor aging reports.
• Payroll Administration (Paycom): Process bi-weekly payroll, manage employee time tracking, update records, and ensure tax compliance.
• Financial Reporting (QuickBooks/Excel): Generate monthly financial statements (balance sheets, P&L) and create ad-hoc reports using Excel (Pivot Tables, VLOOKUP).
• Compliance & Auditing: Assist with month-end/year-end close processes, prepare 1099s, and support internal/external audits.
• Software Proficiency: Utilize QuickBooks, Paycom, and specialized or Angel accounting software to maintain accurate data. 

Typical Day-to-Day Activities

• Reconciling bank accounts using QuickBooks.
• Processing employee payroll, tax, and benefits in Paycom.
• Creating monthly performance reports in Excel.
• Reviewing vendor invoices and coding them properly. 

These are summary in nature and may be adjusted as needed by the supervisor.