Executive Administrative Assistant

Position Summary

The Administrative Assistant provides clerical and administrative support to ensure the efficient operation of the department. This role requires strong communication skills, attention to detail, and the ability to handle sensitive and confidential information related to law enforcement activities, crime, and victims.

Key Responsibilities

• Answer and route incoming phone calls in a professional and courteous manner
• Draft, file, and maintain reports and records in prescribed electronic formats
• Maintain accurate data entry and updates across various databases and systems
• Creating & Assisting with Case Reports
• Handle sensitive and confidential information with discretion and professionalism
• Provide general clerical support, including document preparation and filing
• Assist with purchasing-related tasks, including ProCard transactions, gathering receipts, and requesting vendor quotes
• Support staff and leadership with additional administrative duties as assigned

Required Qualifications

• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, particularly Microsoft Word and Excel
• Being able to navigate both platforms - especially running basic reports in Excel
• Understanding of law enforcement confidentiality requirements and the ability to handle sensitive information appropriately
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively

Preferred Qualifications

• Prior clerical or administrative experience
• Experience working with databases or electronic record systems

Work Environment

This position may involve exposure to sensitive information related to criminal cases and victims. Professionalism, discretion, and adherence to confidentiality standards are essential.