Judicial Assistant - Justice Courts - PT Temporary - Part-time

JOB SUMMARY

Performs a variety of routine to complex clerical and administrative duties to maintain orders, records, reports, accounts, or files related to the Justice Courts.

MINIMUM QUALIFICATIONS

Two (2) years of clerical support experience; OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required pre-employment background check.

ESSENTIAL FUNCTIONS

• Performs functions of a cashier by accepting, posting, processing and verifying payments, credits and other financial transactions.
• Maintains comprehensive index files, forms, reports and/or records.
• Operates computer terminal to input and receive information related to statistics, records, reports, accounts and services.
• Greets the public over the counter and on phones; responds to questions related to judicial services and functions (cases, bail, warrants, payments and appointments).
• Maintains official court dockets and associated papers; posts official entries reflecting pertinent facts, financial records and judgments related to disposition of each court case; maintains a suspense file on all pending court cases including financial matters related thereto.
• Schedules arraignments, pre-trial and other pre and post judgment hearings, as well as jury and non-jury trials; prepares and maintains the court calendars of these events keeping the Judge advised on all court schedules and delinquent cases.
• Tracks community service ordered by the judge.
• Opens, reviews, and distributes mail for the court.
• Maintains liaison and communications with agencies associated with criminal justice system such as law enforcement agencies, bail bondsmen, prosecutors, public defenders, probation providers, justice courts and various County government offices.
• Prepares, assembles and checks materials for each court session; establishes and routes case files; prepares and routes notices according to required procedures.
• Arranges prisoner transportation to and from court.
• Performs follow-up work subsequent to court sessions; issues judicial orders; posts information generated during court sessions to case files; prepares and routes certified copies.
• Issues stay dates, recalls bench warrants and commitment orders; processes expungements; issues and enters information, pleadings, motions, summons, subpoenas, minute findings, judgments and orders made by the courts.
• Monitors all files put on Court; probation, plea in abeyances and payments for compliance and non-compliance; closes cases per standing orders and judicial orders.
• Assists the public with civil small claims; questions, filings and payments.
• Performs criminal background checks and driver's license checks as appropriate.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• General office and clerical procedures and techniques
• Filing procedures
• Legal terminology and court documents
• Criminal justice system
• Civil and criminal court procedures
• Computers, software, and programs related to job specific duties
• Business English
• Bureau of Criminal Identification

Skills and Abilities to:

• Adhere to State statutes and rules for civil and criminal procedures
• Use a computer and office equipment related to job specific duties; including Microsoft products
• Act independently
• Proofreading and editing techniques
• Read, write, and speak using basic English grammar and spelling
• Perform effectively in stressful situations
• Communicate effectively with the public and coworkers
• Interact with people of various social, ethnic, and cultural backgrounds
• Follow directions, prioritize tasks, and work independently with a minimum supervision
• Think logically and systematically
• Maintain high-level of confidentiality and discretion
• Follow verbal and written procedures and instructions

TEMPORARY POSITIONS:

An "At Will", FLSA non-exempt employee who is not eligible for County benefits and who must work an average of 29 hours or less per week or an average of 129 hours or less per month.

• Must work an average of 29 hours or less per week or an average of 129 hours or less per month.
• Are not eligible for County benefits except as otherwise provided for by policy.
• Are not considered merit employees.
• Are "at will" employees who may be terminated for any reason, without notice, and without a pre-termination hearing.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is performed in a general office setting.

Sit or stand for long periods of time and occasionally lift up to 20 pounds.