Executive Assistant

JOB SUMMARY:

Overall Summary of Function

The Executive Assistant will provide timely, accurate, and effective support for the Chief Operating Officer. The ideal individual will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication. This individual must have the ability to multi-task, manage the COO’s the time and needs, as well as handle other office administrative tasks. This employee must be able to perform a wide variety of activities and confidential matters with great discretion and professional

poise.

ESSENTIAL JOB FUNCTIONS:

At Minimum Duties & Responsibilities

• Provides direct support for the Chief Operating Officer

• Acts as a liaison between the Chief Operating Officer and our employees, external vendors, and clients

• Manages the Chief Operating Officer's calendar by scheduling executive level meetings, candidate interviews and travel arrangements

• Creates agendas and attends executive level meetings to record action items ensuring timely completion of those items

• Anticipates the business needs of the Chief Operating Officerto proactively formulate and evaluate solutions and/or recommendations

• Designs and prepares various analytical reports, presentations, and processes as needed

• Conserves the Chief Operating Officer’s time by reading, researching, and routing correspondence

• Works closely and effectively with the Chief Operating Officer to keep them informed of upcoming commitments, responsibilities and defined objectives

• Possesses the ability to understand instructions and acts in accordance with little to no follow up required

• Maintains efficient filing and organization of correspondence, reports, research data and meeting materials

• Manages and drives projects autonomously to ensure timely and successful completion

• Maintains records and handles confidential information with a high level of organization and sensitivity

• Other duties as assigned

QUALIFICATIONS:

At Minimum Training, Education & Experience

• BS/BA Degree Required

• 3-4 years previous experience supporting a senior executive preferred

• Possesses advanced oral and written communication skills

• Must be able to manage multiple concurrent tasks and priorities with accuracy and attention to detail

• Exercises a goal-oriented work ethic and driven to preventing errors and solving problems in all areas of responsibility

• Highly resourceful team player with the ability to also be extremely effective independently

• Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment

• Must have excellent judgment and interpersonal skills

• Forward thinker who actively seeks opportunities and proposes solutions

• Must display a high degree of confidentiality, professionalism, and emotional maturity

• Advanced skills in Microsoft Word, Excel, and Outlook preferred

• Preferred related industries: Hotels, Hospitality, Event Planning, Event Production

• Preferred related skill sets: Project and process management

PHYSICAL REQUIREMENTS:

Work Environment/ Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the crucial functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear.

• The employee is required to stand, walk, and use hands to handle, feel, reach with hands and arms, stoop, kneel, crouch, climb or crawl. The employee may need to lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate to heavy. The temperature will vary from hot to cold depending on the weather.

EQUAL EMPLOYMENT OPPORTUNITY:

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. We expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran

status.