Staff Accountant

Job description

The Staff Accountant will work with the full accounting team in preparation for month end closing and daily accounting tasks in accordance with the GAAP principles. Current staff reports to the HR Manager and VP/General Manager

SUMMARY OF RESPONSIBILITIES

To support the financial goals in carrying out the responsibilities of the Accounting Department.  Responsible for the general accounting functions including Accounts payable/receivables, Invoicing, Credit card processing, and Intercompany activities as well as expense reporting procedures.

Primary duties of the position include those assisting Senior Staff Accountants and AR Coordinator in the following areas:

• Assist in the timely and accurate recording of all vendor invoices and prepare weekly and monthly vendor payment lists for check/wire/ ACH processing based on due dates and taking advantage of vendor discounts (list reviewed and checks/ wire/ ACH processed by controller).  Includes intercompany payments.

·          Work with staff accountants to post cash receipts to appropriate customer accounts

• Back up and reconcile vendor accounts, statements (Quarterly) and maintain customer accounts and down payment account
• Assist staff accountants with monthly credit card processing – includes sorting (departmentally), emailing to department heads for review and posting to JGalileo. 
• Assist with monthly and year-end closing, includes Service billing, posting/linking vendor invoices
• Assist with maintaining chart of accounts - Includes assigning account numbers to new vendors/customers and updating existing customers as necessary
• Help to create Credit Memos for Service as needed
• Assist with year-end physical inventory as needed
• Train to assist in the 1099 Annual reporting – tracking vendors to receive 1099’s, ensuring W-9 forms are collected and up to date.

·         Reviews delinquent account records and reports to determine which customers must be contacted for collection of overdue accounts

·         Initiate calls, sends emails and/ or DUNS letter to collect payments and settle accounts

·          Back up AR Coordinator and enlist the efforts of other departments and senior management when necessary to assist in collection or resolution to disputed amounts

·         Assist and maintain overdue collection notes and prepares for weekly meetings to report updates on accounts

• Perform such other accounting, financial, or administrative tasks as may be required from time to time – quite often on short notice - by the management team.

 Skills and Abilities:

·      Computer proficiency with knowledge of MS Office programs including Excel, Word and Outlook is required.

·      Accounting experience required (2+ years preferred).

·      Accounting training/education necessary

·      Good written and verbal communication skills

·      Excellent organizational, planning skills

·      Ability to multi-task, and manage multiple deadlines to ensure timely completion, and prioritize tasks accordingly

Attributes of an Ideal Candidate:

·      Must be a perfectionist by nature, with no tolerance for errors or omissions.

·      Enjoys teamwork

·      Confidentiality

·      Process orientated, with excellent attention to detail

·      Must have excellent work ethics, including a willingness to get the job done, especially with deadlines.

EDUCATION, EXPERIENCE & TRAINING

·      Bachelor's degree in accounting or business degree with emphasis in accounting is required - Degree(s) must be from a credible college or university

·      A minimum of 2 years’ experience in accounting is required.