Staff Accountant- Accounts Receivable & Accounts Payable

Staff Accountant- Accounts Receivable & Accounts Payable

Kent ISD   

Full time, 260 day year-round position   

Non-Union Hourly Classified, Grade 5 

Responsible for processing accounting transactions, compiling financial reports, maintaining accurate records for documentation and control.

Job Qualifications

1. Bachelor’s degree with concentration in accounting preferred.
2. Proficient at Microsoft Excel and competent in other Microsoft Suite products.
3. Familiarity with school fund accounting procedures and systems preferred.
4. Familiar with General Accepted Accounting Procedures (GAAP).
5. Must possess a positive attitude and interpersonal skills to clearly communicate and collaborate with both internal and external customers.
6. High level of organizational and problem-solving skills with the ability to prioritize work, meet deadlines, and work independently with confidentiality, trust, and accuracy.
7. Ability to analyze financial data, reconcile discrepancies, and resolve related issues.
8. Ability to take initiative and work within a team.
9. High level of professionalism and discretion.
10. Approach tasks and challenges with enthusiasm, adaptability, and a willingness to contribute to team success.
11. Predictable and reliable attendance, essential.

Duties and Responsibilities:

Accounts Receivable:

1. Maintains complete records of all accounts receivable transactions for the District.
2. Administers the cash receipting process and verifies bank deposits.
3. Prepares and sends accounts receivable invoices twice per week.
4. Monitors aging of receivables and initiates calls regarding month-end statements of unpaid District invoices.
5. Administers the credit card point of sale system.
6. Reconciles credit card revenue processing to enter into general ledger.
7. Maintains cash book.
8. Processes quarterly invoicing for shared costs with other school districts/organizations.

 Accounts Payable (for Local School Districts):

1. Sort and match invoices to purchase orders.
2. Review invoices for account number accuracy and obtain signature approvals.
3. Distribute incoming invoices and statements to appropriate staff, when received by the business office.
4. Ensure timely and accurate entry of all payments in the financial accounting system, Munis.
5. Balance accounts payable checks against financial system reports. Run accounts payable checks and prepare checks for mailing.
6. Maintain positive communications with vendors and inform departments of all payment discrepancies. Resolve discrepancies and respond to vendor inquiries regarding payment status.
7. Responsible for the processing and filing of 1099’s for year-end tax reporting.

 Other:

1. Completes year end audit tasks including inventory, deferred revenue and accounts receivable accrual reconciliations and entries, and assisting with other schedules and reports.
2. Provides backup for purchasing staff accountant and other areas as necessary.
3. Performs tasks and projects as requested by Accounting Supervisor and the Director of Fiscal Services.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program

Please note, due to the large number of applications, we are unable to attend to e-mail or telephone inquiries on application status.  

The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, national origin, creed, ancestry, age, gender/sex, sexual orientation, marital status, height, weight, veteran status, political belief or physical/mental disability which does not impair their ability to perform adequately in the individual's particular position or activity, excluded from participation in, denied the benefit of, or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Dave Rodgers, Assistant Superintendent of Human Resources