Warehouse Admin

Qualifications

• Bilingual communication skills (English/Spanish) preferred
• Advanced proficiency in warehouse inventory management systems, specifically Dynamics
• Extensive experience in shipping/receiving and inventory management
• Ability to regularly lift 55+ lbs
• Comfortable working extended hours on a computer and performing physical tasks including sitting, standing, bending, stooping, lifting, and carrying
• Ability to work in varied environments, including non-climate-controlled, refrigerated, and freezer settings

Key Responsibilities

1. Operational Communication Support

• Coordinate inbound/outbound dispatch notifications
• Distribute meeting notices and shift schedule updates
• Communicate pending items (shorts reports) and special instructions

2. Receiving Operations

• Manage inbound delivery appointments and vendor scheduling
• Maintain next-day delivery calendar accuracy
• Communicate dock assignments and wait times to drivers
• Verify bills of lading, invoices, and packing lists against received product
• Maintain cold-chain logs
• Enter and verify receivers in Dynamics (catch weights, expiration dates)
• Collaborate with Replenishment, Product Integrity, and Repack teams to resolve discrepancies and damages
• Document and submit damage reports with supporting evidence

3. Shipping Operations

• Organize workflow and coordinate communication across departments and third-party carriers
• Assist with routing, pick/load sheet printing, and driver/loading assignments
• Reconcile completed load sheets in Dynamics
• Enter weights, print invoices, and prepare driver documentation
• Investigate product shorts and verify catch weights and expiration dates
• Conduct spot checks to ensure accurate case and piece counts

4. Additional Duties

• Perform other responsibilities as assigned to support team operations