Administrative Assistant - Full-time

The Administrative Assistant performs a wide range of administrative, clerical, and accounting duties in an accurate, efficient, and professional manner. The Administrative Assistant will support the efforts of the Management Team and will require excellent communication and interpersonal skills for interacting with management, employees, and guests. This role requires the ability to provide administrative support to the company to include planning, organizing, and coordinating the front desk/reception area. Additional duties include purchasing office supplies and promotional material, maintaining records, managing mail and correspondence, and generating reports. This role will demonstrate proficiency in oral and written communication and interpersonal skills. This position requires the incumbent to be capable of working with minimal oversight and willing to follow directions with a “can do” approach and a team-focused orientation.

• Provide administrative support to the Management Team.
• Greet and screen incoming visitors in a professional and courteous manner and promptly notify the appropriate person of their arrival.
• Answer incoming phone calls, take accurate messages and screen, and direct telephone calls for management in a professional manner.
• Coordinate meetings and organize catering, including scheduling conference rooms and appointments as required.
• Coordinate all incoming and outgoing mail for the facility daily.
• Order, receive, stock, and distribute office supplies every other week or as needed.
• Stock three break rooms and a Conference Room with both hot & cold drinks and snacks every morning or as needed.
• Maintain and order inventory of water and janitorial supplies as needed.
• Assist others with clerical duties such as photocopying, faxing, filing, and collating.
• Maintain files in an organized and accessible manner to include updating information, purge files on a regular basis and create new filing systems as needed.
• Prepare correspondence and documents.
• Create shipping labels from FedEx as required.
• Maintain department phone directories.
• Maintain Auto Attendant outgoing auto messages as required.
• Coordinate office closures and schedule with IRM for gates and front door access.
• Perform other duties as assigned.
• Assists the accounting department with data entry into accounting software.
• Assists with database entries.
• Perform job-related reporting requirements per contracts and corporate policies and practices.
• Perform accurate timecard updates daily and sign timecards weekly as required to support reporting and payroll activities.
• Promote, execute, and adhere to the company’s safety program.
• Work in a safe, responsible manner to not intentionally or unintentionally injure oneself or endanger the well-being of others.
• Cooperate with safety personnel, supervisors, managers, and investigators to ensure proper procedures are carried out according with the company and customer’s safety policies.
• Identify and immediately report safety violations to safety personnel, supervisors, and managers.
• Support safety meetings, training sessions, and inspections.
• Work closely with other company personnel in a collaborative environment to meet deadlines, outcomes, metrics, and mission objectives.
• Promote a team approach and maintain communication/ dialogue with all employees to exchange information and gather ideas for continuous improvement and best practices.
• Complete daily reports and timecards.

Education

• High School Diploma or GED required
• Associate degree (preferred)

Experience

• Two years of administrative experience supporting the front desk, accounting, and operational resource tasks required

License, Cert or Registration

• Notary (preferred)

Special knowledge, skills, & abilities

• Effective verbal, written, and interpersonal communication skills required
• High level of proficiency with Microsoft Office is required. (Word, Excel, Outlook, and Project)
• High level of detail-orientation, effective time management, and organizational skills are necessary
• Must be flexible and able to adapt to different work tasks
• Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers.
• Requires effective time management skills, personal conduct, and change management abilities
• Must be able to successfully complete and pass a pre-employment, post-offer background check and drug test.

SKT, Inc. is an EEO/Veteran/Disabled employer.  For a general description of benefits, please visit: