Fleet Coordinator I

RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.

At RIPA, our continued success as a site contractor is attributed to our highly experienced and knowledgeable field management team. Comprising skilled project managers and superintendents, they are the driving force behind our exceptional quality, productivity, and exceptional customer service. Our employees are actively involved in professional organizations such as NUCA, SUCA, Associated Builders & Contractors, TBBA, American Society of Professional Estimators, the Society for Human Resource Management, and HR Tampa.

Working at RIPA & Associates comes with a range of benefits, including but not limited to: Medical, Vision, and Dental insurance, Short-Term Disability, Voluntary Life insurance, Paid Time Off (PTO), Referral Program, Employee Assistance Program, Company-provided Life insurance, and a 401(k) retirement plan.

The Fleet Coordinator I is an office-based administrative professional responsible for supporting the Fleet Department through accurate data management, reporting, and coordination of fleet-related processes. This role plays a key part in ensuring the integrity of fleet data, effective communication with stakeholders, and operational support across multiple fleet functions. The position may be assigned to a specific functional area within the Fleet Department, which could result in adjusted job responsibilities over time.

Responsibilities:

- Perform accurate and timely data entry within the fleet management system
- Maintain organized filing systems and documentation related to fleet operations
- Communicate effectively with internal departments and external vendors involved in the company’s

equipment program
- Generate and distribute reports for management review
- Conduct data quality audits to ensure accuracy and consistency
- Assist with basic data analysis to support fleet decision-making
- Provide administrative and operational support for various Fleet functions including Accounts Payable, Project Controls, Fuel Operations, Purchasing, and Fleet Operations

Qualifications:

- Associate or college degree
- Strong interpersonal skills and professional communication abilities
- Exceptional customer service, organizational, and time-management skills
- Proficiency with Microsoft Office Suite, smartphones, and tablets
- Prior experience in construction / heavy equipment administrative or coordinator role
- Experience in Purchasing, Accounts Payable, or clerical support
- Clean driving record

RIPA provides Equal Employment Opportunity (EEO) to all employees and applicants for employment without regard to Race, Color, Religion, Gender, National Origin, Age, Disability, Veteran Status, Genetic Information & Testing, Family & Medical Leave, or any other protected class in accordance with applicable Federal Laws.

In addition, RIPA complies with applicable State and Local laws governing non-discrimination in employment and reasonable accommodation in every location in which the Company has facilities. This Policy applies to all Terms and Conditions of Employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.