Executive Assistant

Executive Assistant

Department: Administration

Reports To: CEO

Join a Mission-Driven Community Where Your Work Truly Matters

At St. Camillus, we believe that exceptional care begins with exceptional people. When you join our team, you become part of a compassionate, collaborative community dedicated to serving residents with dignity, respect, and heartfelt connection. Our employees support one another, celebrate each other’s strengths, and work together with a shared sense of purpose.

We’re looking for an Executive Assistant who thrives in a dynamic environment and enjoys being at the heart of organizational operations. If you’re someone who values meaningful work, a team-based approach, and a workplace that feels like family, we’d love to welcome you.

What You’ll Do

In this vital role, you will provide high-level administrative support to our CEO, CFO and VP of Operations, to ensure smooth daily operations and help advance the mission of St. Camillus. You’ll be a trusted partner to leadership, a friendly resource for staff and residents, and a key contributor to the positive, unified culture we’re proud of.

Essential Job Functions

· Manage and maintain the CEO, CFO and VP of Operations schedules.

· Prepare, review, and edit correspondence, reports, and presentations, ensuring accuracy, clarity, and appropriate tone.

· Provide high-level administrative and executive support, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential correspondence.

· Prioritize and manage competing demands, adjusting to shifting priorities while maintaining attention to detail and quality.

· Assist with special projects, conducting research, compiling data, tracking deadlines, and ensuring timely completion of deliverables.

· Coordinate and support Board of Directors, their committee meetings, executive-level meetings, including agenda development, material preparation, minute taking, follow-up on action items, and communication of decisions.

· Coordinate logistics for events, presentations, and off-site meetings, including vendor coordination, arranging meeting rooms, planning catering, and expense tracking if needed.

· Manage sensitive and confidential information with the highest degree of discretion, maintaining trust and confidentiality at all times.

· Assists in maintaining our printers throughout St. Camillus

· Maintains office supplies inventory and order as needed.

· Processing invoices via Sage and reconciling CEO, CFO and VP of Operations credit card statements.

· Build positive relationships with internal and external clients as a direct representation of the CEO, CFO and VP of Operations. Always presents St. Camillus in a positive light.

· Performs other duties, as assigned

What We Offer

We care deeply about the well-being of our employees and are proud to provide a comprehensive benefits package, including:

· Health, Dental, and Vision Insurance

· 403(b) Retirement Plan, with generous employer match

· Paid Time Off (PTO)

· A supportive, team-oriented environment where you are valued and encouraged to grow

Schedule

· Primarily first shift, Monday–Friday, 8:00 AM – 4:30 PM

· Occasional additional hours, as needed, for special events

What We’re Looking For

We’re seeking a skilled, motivated professional who brings both expertise and heart to their work. Ideal candidates will have:

Experience & Skills

· Minimum 5+ years of senior-level administrative support experience, preferably in a non-profit setting

· Strong interpersonal communication skills, both written and verbal

· Proven customer service excellence

· Ability to thrive in a fast-paced environment with shifting priorities

· Minimum typing speed of 60 wpm

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

• Experience preparing statistical reports, charts, graphs, tables, and using Excel formulas

· Knowledge of administrative procedures, office systems, and professional documentation standards

· Strong command of English grammar, composition, and written clarity

Additional Requirements

· Ability to perform all essential job functions safely

· Valid driver’s license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy (when using a personal vehicle for work)

Be Part of Something Meaningful

At St. Camillus, you’re not just filling a position — you’re joining a community built on compassion, unity, and shared purpose of fulfilling our mission. If you’re ready to bring your talents to a place where you can contribute and truly make a difference, we’d love to meet you!

Pay Range: $23.84 - $34.88