Office Coordinator/ Scheduling Assistant

Discover Staffing is seeking a detail-oriented and customer-focused Office Coordinator/Scheduling Assistant to support daily operations, scheduling, and client communication for a client located in Alpharetta, GA. This role requires strong follow-up skills, accuracy, and the ability to manage multiple moving parts in a fast-paced environment. The ideal candidate is friendly, organized, and comfortable communicating with clients, contractors, and vendors.

Key Responsibilities:

Order Tracking & Follow-Up

• Review orders in Excel spreadsheets to identify completed and pending jobs.
• Contact stores to confirm completion status of orders.
• Update spreadsheets accurately to reflect progress and completion.
• Follow established procedures for orders that are incomplete, ensuring consistent follow-up.

Scheduling & Vendor Coordination

• Schedule installers for client projects.
• Submit vendor quotes for management approval.
• Set up vendor cards (V-cards) for newly approved vendors.
• Proactively reschedule appointments if cancellations occur.

Client & Office Support

• Answer incoming calls and make outbound calls to clients and vendors.
• Provide friendly, professional customer service to restaurants and retail clients (including national accounts).
• Assist with general administrative and office duties as needed.

Accounts & Reporting

• Work within Excel to track remodels, installations, and project progress.
• Assist with Accounts Receivable (A/R) processes as needed.
• Monitor deadlines and ensure consistent follow-up on outstanding items.

Qualifications

• Strong proficiency in Microsoft Excel.
• Knowledge of Accounts Receivable (A/R) preferred.
• Previous administrative, scheduling, or office support experience preferred.

This position is ideal for someone who thrives in a role requiring coordination, communication, and strong attention to detail while supporting multiple ongoing projects.