Front Office Assistant

Position Summary

PBACO is seeking a reliable, detail-oriented Office Assistant to support daily administrative and operational functions. This role is ideal for an organized and proactive individual who thrives in a fast-paced, entrepreneurial healthcare environment. The Office Assistant will provide front office support, coordinate administrative workflows, and assist leadership and team members with day-to-day operational needs.

This is a hands-on role requiring professionalism, strong communication skills, and the ability to work independently while maintaining a high level of accuracy and responsiveness.

Key Responsibilities

Front Office & Administrative Support

• Greet visitors and serve as the first point of contact for the office
• Answer and direct incoming calls and emails professionally
• Manage calendars, schedule meetings, and coordinate conference room usage
• Maintain organized digital and physical filing systems
• Manage office supplies

Operational & Team Support

• Assist with data entry, reporting, and document preparation
• Coordinate meeting logistics as needed
• Assist with special projects and cross-functional initiatives
• Provide general administrative support to leadership and team members

Compliance & Confidentiality

• Maintain confidentiality of sensitive information
• Ensure documents and processes are handled in accordance with organizational standards

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 1–3 years of administrative or office support experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively
• Comfortable working independently in a growth-oriented environment