Seasonal Event Worker (Summer Fun Series) - Full-time / Part-time

About the Department

The successful candidate will assist in the implementation of the City of Dublin's signature events, as well as serve as the on-site contact for the Summer Fun Series events. Apply today to join the team that showcases and celebrates the exceptional community and culture of the City of Dublin!


Scheduling/Availability

• This is a temporary/seasonal position that works from approximately early June through mid-August
• Successful candidates must be available to work July 4 & July 27-August 2
• Successful candidates are expected to be available to work approximately 30-40 hours per week 
  • Please note that working hours may be longer during event weeks
  • The exact working schedule will be determined once the successful candidate is selected
• Successful candidates must have the ability to work long hours during special event operations
  • Please note that event hours may occur outside of normal business hours, including nights, weekends and holidays

Supervisory Responsibilities: The successful candidate will have no formal supervisory duties, but may direct the work of other seasonal employees and/or volunteers.

Beyond the Paycheck

• Ohio Public Employee Retirement System (OPERS) enrollment and contributions
• Potential Public Student Loan Forgiveness (PSLF) eligibility
• Support through our Employee Assistance Program (EAP)
• 20% discount on classes and free textbooks at Franklin University
• Discounts on memberships at the Dublin Community Recreation Center (DCRC)
• Employee recognition and appreciation events throughout the summer
• Discounted/free employee participation in select City events (Memorial Golf Tournament, Dublin Irish Festival, etc.)
• Career mapping and growth opportunities

Position Duties

General responsibilities of Seasonal Event Workers include, but are not limited to:

• Communicate daily, in a timely and professional manner, with staff, entertainers, participants and the public
• Provide general clerical and administrative support for event planning and coordination including, but not limited to: mailings, record maintenance, phone and e-mail communication/responses
• Assist with event preparation, supply organization and inventory management
• Support communications efforts, including assembling and distributing materials
• Successful candidates may drive a variety of vehicles from golf carts to vans to pick up and deliver materials
• During events, ability to troubleshoot assigned area(s) to deal with any issues on site
  
  

Event-specific responsibilities include, but are not limited to:
Summer Fun Series

• Provide on-site support for Summer Fun Series programs, including Empower Hour classes and Mid-week Music sessions
• Assist with event setup and teardown, including equipment, signage, seating and activity areas
• Serve as a welcoming point of contact for participants, instructors, performers and vendors
• Support instructors and performers to ensure smooth program delivery
• Monitor event areas to promote participant safety and adherence to event guidelines
• Assist with crowd flow, check-in and attendee engagement
• Communicate issues or support needs to event supervisors in a timely manner
• Maintain an organized, inclusive and welcoming environment
• Provide accurate program and schedule information to attendees

July 4th Parade & Evening Celebration

• Prepare and organize supply kits
• Manage and distribute parade supplies to assigned locations
• Oversee assigned parade staging areas to ensure smooth transition into the event
• Check in Bike Brigade participants
• Assist in supervising table setup volunteers at the Evening Celebration

Dublin Irish Festival

• Coordinate volunteers distributing table covers and skirts across festival tent locations
• Prepare Festival Committee, VIP and Sponsor fulfillment packets
• Attend assigned promotional events to distribute marketing materials
• Distribute supplies for Mass and Church services and coordinate with the Dublin Food Pantry during Sunday services
• Conduct regular monitoring of VIP club areas to ensure exceptional guest service and operational standards
• Maintain proactive communication with sponsors utilizing activation spaces to support engagement goals and address operational needs

Minimum Qualifications

Minimum Qualifications

• Must be 18 years of age or older
• Possession of a valid driver’s license
• Availability to work from early June through mid-August
• Availability to work July 4 & July 27-August 2
• Ability to read simple maps
• Organized, self-motivated and able to work independently and as a team
• Ability to manage time while working on multiple projects at once, with various deadlines
• Proficiency in Microsoft Office software

Preferred Qualifications

• Knowledge of and experience with Adobe Illustrator software
• Previous experience in event management, customer service or other hospitality-related work
• Previous experience with clerical, typing or office-related work

Physical Requirements

• Ability to perform light lifting, moving, setup and breakdown tasks at special event sites
• Ability to occasionally lift and move objects weighing up to 50 lbs.
• Ability to work long hours during special event operations including events outside of normal business hours
• Ability to work in all types of weather conditions
• Ability to use computers for sustained data input and processing
• Ability to operate standard office equipment

Other Requirements

• Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification
• Must model the following established City Core Values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude and Dedication to Service
• Compliance with training directives established by supervisory/managerial personnel
• Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures

Other Qualifications

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Time Management: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.  

Interpersonal Savvy: Relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably. 

Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and underlying structure of anything.

Supplemental Information: All positions within this job classification have been designated as "Casual" in nature and all employees serving in such positions are considered to be Casual Employees. Casual Employees serve strictly at the pleasure of the City and employment may be terminated at any time for any reason, with or without cause.