Grants Accountant

Job Category:

Non-Classified

Position Title:

Grants Accountant

Unit/Division:

Finance and Facilities

Location:

WVSOM Main Campus, Lewisburg, WV

Scheduled Hours Per Week:

37.5

FLSA Status:

Exempt

Job Description Summary:

The Grants Accountant will perform post-award grant processes by tracking grant income and expenditures. The Grants Accountant will input, audit, analyze, reconcile, interpret, and report grants and non-grant accounting and financial data in order to prepare financial reports or statements for management and external end users who rely on this reporting for review and decision. This position reports to and works under the direction of the Director of Accounting.

This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution. This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.West Virginia School of Osteopathic Medicine is an equal opportunity employer.

Minimum Education:

Bachelor's

Required Licenses/Certification:

Education and Experience

• Successful candidate will have an earned Bachelor’s Degree in Finance, Accounting, or related field
• Related Accounting and Finance Experience; One year preferred
• Maintaining and Reconciling Grants Preferred
• Computer Software Experience, including MS Office Suite and Databases Preferred

PositionThis is a full-time non-classified position and is exempt from FLSA provisions regarding overtime. This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.Skills Required:

Skills RequiredA combination of recent and relevant education and experience may also be considered for this position.

• Strong oral and written communication skills necessary to explain complex guidelines to appropriate management/staff and to interact with regulatory agencies and auditors.
• Ability to establish and maintain effective relationships and deal tactfully with departments, organizational units, management and external agencies.
• Ability to read, understand, and interpret grant award documents/contracts to manage grant financial reporting requirements.
• Preferred knowledge of 2 CFR200 regulations.
• Knowledge of grants accounting and understanding grant award agreements to manage grant financial reporting requirements.
• Preferred knowledge of GAAP (Generally Accepted Accounting Principles) and preparation of governmental financial statements.
• Preferred knowledge of Governmental Accounting Standards Board standards (GASB) and Government Auditing Standards (GAS).
• Preferred knowledge of automated double entry accounting system and ability to logically problem solve issues within such system.
• Preferred knowledge of accounting entries in a Banner software system and ability to extract data for analysis.
• Knowledge of Microsoft Office products, such as Word and Excel.
• Ability to work independently on planning, organizing and setting priorities to accomplish the task at hand to meet required deadlines.
• Ability to perform various mathematical and financial calculations.
• Ability to problem-solve a variety of different scenarios.
• Analytical ability to understand, interpret and apply State, Institutional, and Federal policies and procedures.
• Preferred ability to understand the West Virginia Our Advanced Solution with Integrated Systems (WVOASIS) accounting system and the Banner ERP system.
• Demonstrated ability to draft accounting and processing procedures based on operational needs and institutional policies.

Duties and Responsibilities:

Under the supervision of the Director of Accounting:

• Analyze, interpret, and understand grant agreements, including grant budgets, invoicing (or drawdown of funds), and final reporting requirements.
• Coordinate with Principal Investigators (PI) to provide financial data support for grants.
• Prepare, file/upload invoices and financial or final grant reports providing backup documentation when requested.
• Work with Accountants/Director of Accounting/Director of Contracts for all fixed assets purchased with grants and/or contracts.
• Review subaward/contract invoices in collaboration with the Grants Manager to ensure compliance with the Scope of Work and payment terms; approve and submit to Accounts Payable for processing.
• May require contacting various federal, state, and private agencies as well as various WVSOM managers for discussions to solve financial issues that arise.
• Create various documents for Banner/OASIS entry such as budget, payroll, indirect costs, and other corrections.
• Work with multiple departments within WVSOM for external reporting requirements.
• Maintain access to various websites required by the grants.
• Keep all grant documentation in BDMS.
• Work alongside the Research Office on post-award processes
• Maintain grants within OASIS as required by the State.
• Maintain grant information on WVSOM website as required by grantors.
• Maintain spreadsheets to track grant details such as invoice/reporting deadlines, revenues and expenditures.
• Assist Grants Manager with reporting subawards on Sams.gov website as necessary.
• Assist with research policies and procedures for financial compliance with Federal and State Guidelines on grants including updating and/or creating OBA policies and procedures.
• Monitor the federal expenses/match to comply with federal audit requirements.
• Collaborate with the Grants Manager to monitor payroll percentage for PI’s.
• Access websites with grant applications as assigned.
• Maintain copies of all IM grant awards for ACCOM report.
• Stay informed on all federal, state, and private regulations for grants by attending various conferences, webinars and/or classes.

Compile, analyze, and report WVSOM data for the following annual reports:

• SEFA (Schedule of Expenditures of Federal Awards);
• FARS Closing Books forms – provide information for FARS reports.
• HERD (NSF Higher Education Development Survey);
• AACOM report

Open Until Filled:

Yes

Special Instructions:

WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Sherri Miller at smiller@osteo.wvsom.edu

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