Office Manager

Shimmick is seeking a highly organized and proactive Office Manager to support daily office operations in our Suisun City, CA office. The Office Manager is responsible for maintaining an efficient, clean, and well-supplied work environment while providing administrative and operational support to the team.

This role ensures the office runs smoothly day-to-day by managing facilities coordination, vendor support, office supplies, and general administrative needs.

At Shimmick, we are problem solvers. Creative thinkers. Innovators. We approach each project with fresh ideas and big thinking in pursuit of better answers, better outcomes, and better experiences for our clients. We are resourceful, nimble and resilient. We work hard together—and with our clients—to deliver high-quality projects that are on time, on budget and beyond expectations.

The responsibilities of this position include, but are not limited to:

Office Operations

• Maintain cleanliness and organization of the office, kitchen, bid room, and common areas throughout the day
• Sanitize high-touch surfaces, including doorknobs, shared spaces, and common areas
• Organize cords, clear tables, and ensure workspaces remain orderly
• Restock office supplies, printer paper, coffee stations, and refrigerators
• Monitor and maintain overall office readiness daily

Administrative Support

• Answer and route incoming phone calls
• Check voicemail and distribute messages as needed
• Sort, distribute, and manage incoming and outgoing mail
• Ship packages via FedEx or other carriers
• Assist with miscellaneous documents and team requests
• Assist Estimating Team as needed
• Run miscellaneous office errands as needed

Vendor & Facilities Coordination

• Coordinate and receive deliveries and vendor requests
• Coordinate with maintenance vendors for office needs
• Order office supplies, groceries, and kitchen items
• Support lunch orders, meeting setup, and breakdown

Team & Office Support

• Support onboarding activities for new hires
• Set up phase codes and assist with internal administrative tasks
• Deposit checks for Accounts Receivable and manage check scanner as needed
• Maintain whiteboard areas and erase after documentation is captured
• Provide seasonal office support, including holiday decorations
• Assist with special projects and miscellaneous team needs as requested

Minimum Requirements:

• Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Experience in office management, facilities coordination, or administrative support
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Ability to pivot quickly in a fast-paced environment
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position does not include sponsorship for United States work authorization.
• Relocation benefits are not available for this position.