Administrative Assistant to the Dean, School of Education and Health Sciences

S000941

Administrative Assistant to the Dean, School of Education and Health Sciences

School of Education and Health Sciences

Academic Affairs

Dean of the School of Education and Health Sciences

Full Time Regular

$22.00-$25.00/Hr.

To provide administrative assistance and related support to the operations and services of the School of Education and Health Sciences, Departments of Health Sciences and Kinesiology.

1. Exercise leadership in supporting and implementing the goals and objectives of the Dean through administration and organizational functions. Prioritize responsibilities within a high‐volume work area.
2. Manage the Dean’s calendar; schedule and arrange appointments and conferences; make travel arrangements and prepare itineraries; take, prepare, and distribute minutes at department/college/school meetings.
3. Maintain, prepare and submit faculty contracts, correspondence, forms, requisitions and similar documents for the Dean. faculty files.
4. Support department chairs of Kinesiology and Health Sciences regarding staffing of courses; communicate to Registrar changes in course schedule including time and staffing changes; contact students regarding changes and cancellation of courses.
5. Provide administrative support for faculty professional development activities.
6. Provide administrative support for external accreditation requirements for all SEHS programs.
7. Provide administrative support for cardinal fit and student organizations.
8. Manage data for annual academic course schedule for the departments of kinesiology and health sciences.
9. Manage onboarding of new staff and faculty.
10. Maintain SEHS websites and other on-line forms of communications (i.e., social media sites)
11. Supervise assigned student worker(s); participate in selection, provide and/or ensure adequate training, schedule and assign work, monitor performance, and provide appropriate mentoring.
12. Manage SEHS and departmental purchases, memberships and subscriptions. Prepare purchase orders and reimbursements for faculty and staff reimbursements.
13. Manage overall administrative responsibilities, including building needs; office moves; maintain supply of office supplies and office machines. Collect, sort, and distribute mail for the departmental faculty.
14. Maintain a current Standard Operating Procedures manual and continually identify ways to streamline and increase transparency in procedures.
15. Greet and assist persons visiting and calling the Dean and department of kinesiology and health sciences faculty. Answer questions, research problems, serve as a resource to faculty and students about policies and procedures, direct callers and visitors to others, record and forward messages, and schedule appointments for the department chairs.
16. Other duties and responsibilities as appropriately assigned.

1. Support the College’s mission, vision and values, and contribute to the advancement of the College’s Strategic Plan.
2. Demonstrate a strong commitment to continuous quality improvement.
3. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

1. Ability to perform administrative and leadership functions with a high degree of professionalism, exercise discretion with regard to confidential information.
2. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
3. Knowledge of and ability to effectively use the most advanced version of Microsoft office, spreadsheet (excel) and database software, administrative computing system and content management system software for webpage development and maintenance. This includes a willingness to explore new technological solutions to office needs and to anticipate new ways of supporting strategic goals.
4. Ability to accurately process and organize large amounts of information and data within prescribed time frames. Ability to deal with a number of tasks concurrently, in an environment when interruptions are routine experiences, without direct supervision.
5. Excellent Communication skills, including excellent writing skills that will reflect positively on the College. Ability to continuously demonstrate outstanding interpersonal skills. Ability to work cooperatively with others.
6. Knowledge of or the ability to quickly grasp and articulate the College’s mission, organization, operation, performance expectations, and culture.

The individual in this position performs administrative and related services that have impact on the School of Education and Health Sciences (SEHS). The individual in this position must maintain a high degree of confidentiality about these areas of responsibility. The position requires a commitment to the mission and objectives of North Central College and the Academic Affairs unit, integrity, maturity, energy, and the ability to interact successfully with multiple constituencies.
Because of the interaction with faculty, staff, students and the general public, the individual in this position must project a customer service orientation. They must be an effective communicator, a self-starter, and feel comfortable sitting in the various offices where faculty are located throughout the week. The person to fill this role will be well organized, detail oriented, flexible and able to efficiently establish priorities.

A bachelor’s degree or equivalent work experience is required.

A minimum of two (2) years in an administrative support role required. Experience within an institution of higher education preferred.

No

An offer of employment is contingent upon successful completion of the College’s background screening process.

1

North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources. Determinations for reasonable accommodation will be made on a case-by-case basis.

Yes

The pay offered to the selected candidate will be determined based on factors including (but not limited to) the candidate’s experience, qualifications, and training.

North Central College provides a comprehensive benefits package, which includes:

• All-inclusive medical, dental and vision group insurance
• Health and dependent care savings plans
• Employer-paid life, AD&D and disability group insurance
• 403(b) retirement plan with employer contributions
• Employee assistance plan resources
• Tuition waiver for full-time employees, spouse and dependent children
• Generous paid time off plans, including 3 weeks vacation to start
• 15 paid holidays per year, including 5 days during NCC Winter Break
• Free access to campus health center, fitness and athletic facilities, and library