Division Supervisor III (#111) Judicial Branch Internal Candidates Only

pspan style="color:#000000"bspan style="font-size:14px"If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through #34;Find Jobs#34; using your existing PRISM account/span/b/spanb./b/pp/ppbDIVISION SUPERVISOR III/b/pdivbSTATE OF MAINE JUDICIAL BRANCH/b/divpbLOCATION: Cumberland County Courthouse, Portland/b/pp/ppbTHIS POSITION IS FOR JUDICIAL BRANCH INTERNAL CANDIDATES ONLY/b/pp/ppThe State of Maine Judicial Branch welcomes motivated team members to join us in serving the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing a safe, accessible, efficient, and impartial system of dispute resolution. Judicial Branch employees all support this mission, in their various roles.  We have 31 courts across the state and process over 130,000 cases each year in support of Maine’s almost 1.4 million residents./pp/ppbThe Job:/b/ppThis is highly responsible managerial, clerical, and administrative work in a consolidated Superior Court/District Court Clerk’s Office assuming responsibility for the operations in one of three areas: (1) a consolidated Criminal Division, (2) a consolidated Civil Division, and/or (3) a Family Division.  The Division Supervisor coordinates and supervises all activities within the Division and is accountable for all facets of its operation (operational planning, caseload management, employee training and supervision, problem solving, complaint handling, etc.).  The incumbent serves as the primary contact with judges, employees, attorneys, and the public, and ensures that all staff utilizes appropriate customer service skills./pp            The Division Supervisor, under the direction of the Clerk of Court, is responsible for unifying the Superior Court and District Court caseloads, as appropriate. The Division Supervisor will be required to successfully merge two separate staffs while building effective working relationships through teamwork.  The Division Supervisor may act as the Clerk of Court in the absence of the Clerk of Court./pp            Division Supervisors have progressively more complex management responsibilities due to the higher volume of cases, trials, employees, judges, and courtrooms, and are classified at higher grade levels accordingly.  Classification and grade are determined by caseload volume and supervisory responsibilities./ppb /b/ppbSalary Range: /b/ppGrade 16, $33.75 to $45.73 per hour. /pp/ppbWhat We Offer:/b/ppAt the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:/pulliWork-life balance: 13 paid holidays, 2#43; weeks of vacation leave, and 12 paid sick days every year./liliPaid Parental Leave: 4 weeks/liliGym membership and childcare reimbursement programs/liliPublic Service Student Loan Forgiveness Program/liliHealth insurance coverage (85%-100% employer-paid for employee-only plan)/liliHealth insurance premium credit (5% decrease in employee premiums)/liliDental insurance (100% employer-paid for employee-only plan)/liliHealth and dependent care flexible spending accounts/liliDefined Benefit Pension plan contributions/liliVoluntary deferred compensation (retirement savings 457 Plan)/liliUp to $1000 Tuition Reimbursement each year/liliEmployer-paid life insurance (1x annual salary)/liliAdditional wellness benefits/li/ulp/ppbResponsibilities:/b/pullipResponsible for planning, analyzing, and organizing the work of the Division./p/lilipHires and disciplines employees in consultation with the Clerk of Court./p/lilipSupervises, trains, evaluates, and disciplines employees./p/lilipAssigns, reviews, and evaluates work./p/lilipMaintains a working knowledge of Human Resources Manual./p/lilipEnsures staff provides courteous, professional assistance and maintains effective working relationships with all who interact with the Division./p/lilipHandles complaints from both internal and external sources./p/lilipCommunicates with justices, judges, prosecutors, defense attorneys, self-represented litigants, and the public./p/lilipAssesses health and safety needs of staff./p/lilipSupervises and/or accurately performs any or all of the following: docketing, case processing, and filing of matters before the Court./p/lilipCalendars pre-trial activities, trials, motions, and other proceedings./p/lilipHandles and processes fines, fees, costs, bail, and other funds paid to or through the Court and maintains books, ledgers and accounts as necessary./p/lilipOversees jury management activities, as appropriate.     /p/lilipIssues, maintains, and recalls warrants of arrest, and reconciles warrant listing with repository listing, as appropriate./p/lilipPrepares abstracts and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation and other agencies, as directed./p/lilipAnswers inquiries in person and over the telephone from the public, judges/justices, attorneys, and other state and federal agencies concerning matters before the Court./p/lilipOversees operation of electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording./p/lilipOversees operation of courtroom clerks and/or serves as courtroom clerk, including performing duties as required by the judge/justice./p/lilipEnsures compliance with records retention schedule./p/li/ulp/ppbWe’re Looking For:/b/pullipFive years responsible experience in case processing and five years supervisory/managerial experience.  This experience may be concurrent./p/lilipBachelor’s degree in criminal justice, public administration, or related field or Clerk’s Certification./p/li/ulpbuNote/u/bb:/b  Equivalent combinations of education and experience will be considered and may be substituted for the degree requirement on a year-for-year basis./pullipExcellent oral and written communication skills./p/lilipKnowledge of court procedures as they relate to caseload management./p/lilipKnowledge and experience with processes used by the District Court and Superior Court relating to the processing of Division cases./p/lilipExperience and/or training in the fundamentals of teamwork and the ability to successfully merge two divisions and two caseloads./p/lilipProven strong customer service focus./p/lilipSupervisory experience in an office setting or relevant supervisory training./p/lilipExperience in the planning, assignment, and supervision of the work of subordinate employees in an effective and positive manner/p/lilipExperience in hiring, evaluating, and disciplining employees./p/lilipAbility to train employees and to ensure appropriate cross-training./p/lilipKnowledge of the principles of progressive discipline./p/lilipAbility to accurately type or keyboard at least 45 words per minute./p/lilipAbility to interact effectively with the public, other court staff, judges, and attorneys in a variety of situations and circumstances./p/lilipAbility to understand and follow oral and written instructions./p/lilipStrong spelling, grammatical, and writing skills./p/lilipStrong skills in mathematical and accounting functions, and the ability to accurately receive and distribute funds./p/lilipAbility to analyze office workflow, troubleshoot, and implement changes./p/lilipExcellent interpersonal and problem-solving skills./p/lilipKnowledge of administrative and clerical procedures governing clerks’ offices, including the Clerks’ Manual, as well as Judicial Branch policies and procedures.  /p/lilipKnowledge of and ability to understand court procedures, legal documents, and laws pertaining to the court system./p/lilipAbility to effectively explain and enforce Judicial Branch policies and procedures./p/lilipKnowledge and experience using MEJIS./p/lilipAbility to learn detailed computer applications./p/lilipSkill in the use and care of various office equipment, including but not limited to typewriters, computers, calculators, copy machines, fax machines, cash drawers, and credit card readers.b /b/p/li/ulp/ppbHow to Apply:/b/ppThis position will remain open until filled. Cover letter, resume, and online application must be submitted online at a href="http://maine.wd5.myworkdayjobs.com/en-US/Judicial/details/Division-Supervisor-III---111--Judicial-Branch-Internal-Candidates-Only_R26-00825" target="_blank"http://maine.wd5.myworkdayjobs.com/en-US/Judicial/details/Division-Supervisor-III---111--Judicial-Branch-Internal-Candidates-Only_R26-00825/a/pdiv/divdivThe Judicial Branch is an EEO/AA employer./divp./pp style="text-align:left"bspanspan /spanIf you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at spanspanspanspanspanspanspanspanspan class="WLM0"HR.Help#64;courts.maine.gov./span/span/span/span/span/span/span/span/span/span/b/p