Office Services Coordinator - Full-time / Part-time

div style="font-size: 18.0px;color: rgb(0,0,0);font-family: galaxie-polaris , Helvetica , Arial , sans-serif;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"span style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"NBBJ is an award-winning design firm recognized as a /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://www.nbbj.com/news/time-names-nbbj-most-influential-company-2025" title="https://www.nbbj.com/news/time-names-nbbj-most-influential-company-2025" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"TIME100 Most Influential Company/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;", a /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://www.nbbj.com/news/for-the-fifth-time-fast-company-honors-nbbj-as-one-of-the-worlds-most-innovative-architecture-firms" title="https://www.nbbj.com/news/for-the-fifth-time-fast-company-honors-nbbj-as-one-of-the-worlds-most-innovative-architecture-firms" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"Fast Company Most Innovative Architecture Firm/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;" and a /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://www.nbbj.com/news/aia-national-recognizes-two-nbbj-projects-with-aia-national-honor-awards" title="https://www.nbbj.com/news/aia-national-recognizes-two-nbbj-projects-with-aia-national-honor-awards" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"two-time 2025 AIA National Honor Award/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;" recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://nbbj.vercel.app/contact/locations/boston" title="https://nbbj.vercel.app/contact/locations/boston" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"around the globe/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;", a career at NBBJ will inspire you to be extraordinary. You can learn more /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://nbbj.vercel.app/our-story" title="https://nbbj.vercel.app/our-story" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"about our firm/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;", see /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://www.nbbj.com/careers" title="https://www.nbbj.com/careers" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"what it’s like to work here/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;" and explore /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://nbbj.vercel.app/work-and-ideas/work/all" title="https://nbbj.vercel.app/work-and-ideas/work/all" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"recent projects/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;" and /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://nbbj.vercel.app/work-and-ideas/ideas/all" title="https://nbbj.vercel.app/work-and-ideas/ideas/all" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"ideas/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;" at /spanspan style="font-size: 18.0px;font-family: galaxie-polaris;color: black;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"a href="https://www.nbbj.com/" title="https://www.nbbj.com/" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;"span style="font-size: 1.125em;font-family: 'Polaris Book';"NBBJ.com/span/a/spanspan style="font-size: 18.0px;font-family: 'Polaris Book';color: rgb(0,0,0);font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;". Join us to make an impact today! /span/divdiv style="font-size: 18.0px;color: rgb(0,0,0);font-family: galaxie-polaris , Helvetica , Arial , sans-serif;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"span style="font-size: 12.0pt;line-height: 19.26px;font-family: 'Polaris Book';" /span/divdiv style="font-size: 18.0px;color: rgb(0,0,0);font-family: galaxie-polaris , Helvetica , Arial , sans-serif;font-style: normal;font-weight: 400;letter-spacing: normal;text-indent: 0.0px;text-transform: none;word-spacing: 0.0px;"div style="font-size: 18.0px;"strong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"The role at a glance:/strong/divdiv style="font-size: 18.0px;"br style="font-size: 18.0px;" /strong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"NBBJ/strongspan /spanis currently seeking a part to full-timespan /spanstrong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"Office Services Coordinator/strongspan /spanto join thespan /spanstrong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"San Francisco/strongspan /spanoffice. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond!/divdiv style="font-size: 18.0px;" /divdiv style="font-size: 18.0px;"strong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"In your new role, you will: /strong/divul style="color: rgb(0,0,0);font-size: 1.125em;font-family: galaxie-polaris;"li style="font-size: 1.125em;font-family: galaxie-polaris;"Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Coordinate conference room setup details, including catering and beverage services for client meetings or approved events/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Provide office support as-needed, catering, café services, events, administrative, shipping and facilities/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Maintain kitchen and common areas throughout the office/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Maintain office design standards/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Procurement and reconciliation of office expenses and company credit card/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Responsible for hospitality and transportation services./lili style="font-size: 1.125em;font-family: galaxie-polaris;"Report and coordinate with property management on building related issues/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Maintain employee building access passes/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Primary point of contact for all on-site vendor coordination/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc./lili style="font-size: 1.125em;font-family: galaxie-polaris;"Assist with hiring and onboarding process/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Manage electronic files/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Complete ad-hoc projects as necessary/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Various administrative tasks as needed/li/uldiv style="font-size: 1.125em;margin: 0.0px 0.0px 1.25em;font-family: galaxie-polaris;"strong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"What you will need to succeed:/strong/divdiv style="font-size: 18.0px;"ul style="color: rgb(0,0,0);font-size: 1.125em;font-family: galaxie-polaris;"li style="font-size: 1.125em;font-family: galaxie-polaris;"Passion for customer service and hospitality/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Effective team contributor/lili style="font-size: 1.125em;font-family: galaxie-polaris;"A positive, forward-thinking individual who anticipates issues and implements effective solutions/lili style="font-size: 1.125em;font-family: galaxie-polaris;"A confident and composed professional who communicates effectively and engages comfortably with stakeholders at all levels/li/ul/divdiv style="font-size: 18.0px;"div style="font-size: 1.125em;margin: 0.0px 0.0px 1.25em;font-family: galaxie-polaris;"strong style="font-weight: bold;font-family: galaxie-polaris-bold;font-size: 18.0px;"What you will need to succeed:/strong/divul style="color: rgb(0,0,0);font-size: 1.125em;font-family: galaxie-polaris;"li style="font-size: 1.125em;font-family: galaxie-polaris;"2 or more years in customer service or an administrative support role/lili style="font-size: 1.125em;font-family: galaxie-polaris;"Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint. /lili style="font-size: 1.125em;font-family: galaxie-polaris;"Adobe InDesign, Illustrator or Photoshop knowledge is preferred. /lili style="font-size: 1.125em;font-family: galaxie-polaris;"Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative. /lili style="font-size: 1.125em;font-family: galaxie-polaris;"Ability to lift 30lbs. /li/ul/divdiv style="font-size: 18.0px;"em style="font-size: 18.0px;"The hourly pay range for this role is anticipated to be between $24 and $27. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience./embr style="font-size: 18.0px;" /em style="font-size: 18.0px;"/em/divdiv style="font-size: 18.0px;" /divdiv style="font-size: 18.0px;"em style="font-size: 18.0px;"Hours are 8:30am – 5:30pm, Monday – Thursday in office. Competitive compensation package based on experience/em/div/div