Records Specialist

p style="text-align:left"We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success./pp style="text-align:inherit"spannbsp;/span/ppiThis position is based in our Los Angeles office./i/pp/ppbGeneral Description:/b/pp/ppWe are seeking a Records Coordinator to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Records Specialist is responsible for organizing and maintaining firm records, forms, and information./pp/ppbKey Responsibilities and Essential Job Functions:/b/pulliFiles, computerized indexes and maintain records in firms’ records management system./liliMaintains records systems and procedures to facilitate the orderly operation, retention, and disposition of records. May serve as a liaison between users and offsite vendors regarding operational issues./liliCoordinates various data clean-up tasks, including standardizing records classifications./liliGenerate reports./liliAssists internal clients with questions or issues related to records management operations./liliTrains new staff and may conduct periodic training sessions for existing staff on departmental processes and procedures, including providing guidance and technical assistance./liliManages sensitive and/or confidential documents./liliAssists with departmental coverage as needed./liliAssists Director of Records with annual reviews of Records Management Program./liliDevelop departmental procedures as needed./liliSpecial projects and duties as assigned./li/ulp/ppbRequired Skills:/b/pulliStrong computer and database skills./liliStrong initiative and the ability to work independently with minimal direct supervision./liliAbility to muti-task and priorities tasks appropriately./liliExcellent organizational skills./liliEffective oral communication skills, including the ability to interact effectively with firm personnel at all levels with a high degree of professionalism./liliIntermediate keyboarding skills (40 accurate words per minute or greater)./li/ulp/ppbRequired Qualifications amp; Education:/b/pulliBachelor’s Degree or any equivalent combination of education and experience./lili3#43; years’ professional experience in positions requiring the maintenance of administrative and client company records./li/ulp/ppbPreferred Qualifications amp; Education:/b/pulliPrior law firm experience helpful./li/ulp/ppbPhysical Requirements:/b/pulliAbility to sit or stand for extended periods of time./li/ulp/ppiIn accordance with the California Pay Transparency Law, the pay range for this position is $25.20 - $37.80/hr. An individual#39;s actual compensation will depend on the individual#39;s qualifications and experience./i/pp/ppbBenefits: /bOur goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being./pp/ppBelow is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and ADamp;D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; spanhealth/span spanadvocacy services; behavioral /spanspanhealth /spanspanand/span spancounseling/span spanresources/span spanfor/span spanall/span spanfamily/span spanmembers;/span span401(k);/span spanprofit/span spansharing;/span spanpre-tax/span spantransit /spanspanand /spanparking program; backupspan dependent /spancare; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents./pp/ppiBenefits may vary by position and office./i/pp style="text-align:inherit"/pp style="text-align:inherit"/pp style="text-align:left"iHolland amp; Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law./i/pp style="text-align:inherit"/pp style="text-align:left"iPersonal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland amp; Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit a href="https://www.hklaw.com/en/firm/legal" target="_blank"Legal Information/a Portal for Holland amp; Knight LLP’s privacy policies./i/p