Event Coordinator | Full-Time | Miami Beach Convention Center

Oak View Group: p style="margin: 0px;"span style="font-size: 12pt;"Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet/span./p Position Summary: p style="margin: 0px;"span style="font-size: 10pt;"The strongEvent Coordinator/strong for the Miami Beach Convention Centespan style="color: black;"r City Center Campus /spanspan style="color: black;"(Collins Canal Park, Rum Room, and Venu)/span is responsible for overseeing administrative functions for the Events Services Department. The Event Coordinator is mainly to provide administrative support for the Event Management, Event Operations, Technical Operations. This position is responsible for overseeing small events up to 500 attendees and act as the primary contact in coordinating City of Miami Beach sponsored events, and campus event needs with venue staff, to ensure pre-planning, show days, and move-out are executed. /span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 10pt;"This role pays an hourly rate of $25.00-$28.00.br //span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 10pt;"strongBenefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)./strong/span/pp style="margin: 0px;"span style="font-size: 10pt;"br /strongThis position will remain open until May 15, 2026./strong/span/p About the Venue: p style="margin: 0px;"span style="font-size: 10pt;"The award-winning strongMiami Beach Convention Center/strong (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 10pt;"A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event./span/p Responsibilities: p style="margin: 0px;"span style="font-size: 10pt;"stronguESSENTIAL DUTIES:/u/strong/span/pulli style="margin-left: .25in;"span style="font-size: 10pt;"Perform various administrative functions, such as preparation of Event Services Database to include Event Management, event operations, and Technical operations documentation./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Organize event files, the Momentus event database, and purchase orders; maintain standard operating procedures; prepare and distribute weekly production reports; attend weekly event services department meetings; and maintain Department folders with all historical and current information./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Serve as the Event Coordinator for internal special events and City of Miami Beach-sponsored events./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Consult with clients to determine objectives and requirements for 500 attendees or fewer./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Meet with clients, partners, and vendors to plan scope and format of events and to establish event procedures and progress./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Plan and develop event resumes, pre-con agendas, post-event reports for services according to client requirements./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Create event resume detailing specifics of events logistics and distribute to all appropriate departments also notifying senior staff when events will affect them directly./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Maintain a comprehensive database of client information and all active vendors./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Coordinates services for events, such as set-up, catering, audio visual, telecommunications, union labor, signage, transportation, event security, etc./span/lili style="margin-left: .25in;"span style="font-size: 10pt;"Other duties and responsibilities as assigned./span/li/ulp style="margin: 0px;" /p Qualifications: p style="margin: 0px;"span style="font-size: 10pt;"To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 10pt;"stronguEducation and Experience:/u/strong/span/pullispan style="font-size: 10pt;"High School Diploma or equivalent; some college work in business or hospitality preferred./span/lilispan style="font-size: 10pt;"One to three years of experience with event coordination or event support./span/lilispan style="font-size: 10pt;"Working knowledge of the principles of venue management, services and equipment for a similar facility./span/li/ulp style="margin: 0px;"span style="font-size: 10pt;"stronguSkills and Abilities:/u/strong/span/pullispan style="font-size: 10pt;"Exceptionally detail-oriented; able to prioritize work; handle multiple projects at a given time with follow-through to completion./span/lilispan style="font-size: 10pt;"Excellent written, verbal, and organizational skills; communicates well within the department and other departments as needed./span/lilispan style="font-size: 10pt;"Ability to occasionally work nights, weekends, and holidays as needed based on the Event Services Department./span/lilispan style="font-size: 10pt;"Main liaison within the Event Services Department to maintain Momentus database./span/lilispan style="font-size: 10pt;"Bi-lingual English/ Spanish preferred./span/li/ulp style="margin: 0px;"span style="font-size: 10pt;"stronguComputer and Technology Skills:/u/strong/span/pullispan style="color: black; font-size: 10pt;"Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook), Adobe and be familiar with a variety of office equipment./span/lilispan style="font-size: 10pt;"Knowledge of Momentus preferred./span/li/ul Strengthened by our Differences. United to Make a Difference: p style="margin: 0px;"span style="font-size: 12pt;"At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our strongpeople/strong, improves our strongservice/strong, and raises our strongexcellence/strong. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds./span/p Equal Opportunity Employer: p style="margin: 0px;"span style="font-size: 12pt;"Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law./span/p