Executive Assistant Commercial Real Estate - Full-time

lt;div class=quot;benefitsquot;gt; lt;divgt;lt;stronggt;Benefits:lt;/stronggt;lt;/divgt; lt;ulgt; lt;ligt;Competitive salarylt;/ligt; lt;/ulgt; lt;/divgt; lt;div class=quot;trix-contentquot;gt; lt;divgt;lt;stronggt;Job Summarylt;/stronggt;lt;/divgt;lt;divgt;lt;stronggt; lt;/stronggt;lt;/divgt;lt;divgt;We are seeking an lt;stronggt;Executive Assistant – Commercial Real Estatelt;/stronggt; to join our team. As an Executive Assistant, your responsibilities will include providing high-level administrative and operational support to ownership, coordinating regulatory and compliance matters, assisting with lease documentation and tenant onboarding, supporting property marketing efforts, and ensuring consistent follow-through across multiple active projects.lt;/divgt;lt;divgt; lt;/divgt;lt;divgt;The ideal candidate has experience in the commercial real estate industry, is highly organized, proactive, and detail-oriented, and thrives in a fast-paced environment. This role requires strong communication skills, the ability to manage multiple priorities simultaneously, and the confidence to follow up persistently until tasks are fully completed. This position offers the opportunity to grow into increased operational responsibility over time.lt;brgt;lt;brgt; lt;/divgt;lt;divgt;lt;stronggt;Responsibilitieslt;/stronggt;lt;/divgt;lt;ulgt; lt;ligt;Coordinate compliance matters (LADBS, LAFD, insurance inspections, Orders to Comply)lt;/ligt; lt;ligt;Prepare and assemble AIR commercial leases for reviewlt;/ligt; lt;ligt;Manage tenant onboarding, key release, and final walkthroughslt;/ligt; lt;ligt;Coordinate property marketing and communicate with brokers and prospects (no negotiation)lt;/ligt; lt;ligt;Support Portfolio Manager as Executive Assistant:lt;brgt;Take calls, manage calendars, track projectslt;/ligt; lt;ligt;Draft and improve professional emailslt;/ligt; lt;ligt;Complete applications and locate/share documentslt;/ligt; lt;ligt;Attend meetings, take notes, follow up until completionlt;/ligt; lt;ligt;lt;brgt;lt;/ligt; lt;ligt;Coordinate with architects, engineers, and contractorslt;/ligt; lt;ligt;Maintain organized records and follow-upslt;/ligt; lt;ligt;Occasional personal errandslt;/ligt; lt;/ulgt;lt;divgt;lt;stronggt;Requirementslt;/stronggt;lt;/divgt;lt;ulgt; lt;ligt;3+ years Executive Assistant experiencelt;/ligt; lt;ligt;Excellent written and verbal communicationlt;/ligt; lt;ligt;Highly organized; strong follow-up skills (not shy)lt;/ligt; lt;ligt;Advanced Microsoft Office skillslt;/ligt; lt;ligt;Real estate experience preferred (commercial a plus)lt;/ligt; lt;ligt;AppFolio knowledge a pluslt;/ligt; lt;ligt;Reliable transportation is a mustlt;/ligt; lt;ligt;Bachelor’s degree preferredlt;/ligt; lt;/ulgt; lt;/divgt;